Rutland Town Board Meeting Minutes

November 1, 2011 – 6:30 p.m.

 

Chairman Dale Beske called the meeting to order.  Other Board members present were Supervisors Jeanette Walker, Milt Sperle, and Jim Lunde, Clerk Dawn George, and Treasurer Kim Sime.               

                                                                                                                                                           

1. Appearance by Dane Co. Sheriff Dept. representative Deputy Cindy Holmes.  Deputy Holmes presented the stats report for Sept. 7-Nov. 1, 2011.  She also updated the Board on a speeding issue in Fahey Hts.  Discussion was held regarding the Concealed Weapons issue and also security in future elections.

 

2. Constable Report.  No reports received.

 

3. Racetrack Conditional Use Permit and Deed Restriction.  Discussion and any necessary action. Discussion held with Dave Grueneberg regarding these issues.  Grueneberg will pick up the last version of the amended agreement (2007) that would be part of a conditional use permit.  The matter will be placed on the December agenda for further action.

 

4. Tree at 4271 Oak Hill.  The Board had obtained a proposal for the removal of the tree broken out by the cost to remove the section of the tree hanging into the road right of way, the cost to remove the south section hanging over the house and the cost to remove the center trunk.  The Board agreed to pay up to $200 for the removal of the limb hanging over the road; the town patrolmen would also remove the wood for their portion only.  The owner, Connie Esser, was encouraged to seek additional bids for the removal of the south portion of the tree.  Separate contracts would be needed for the Town portion and for the Owner’s portion.  

 

5. Town resident Al Bachman appeared with questions and concerns about drainage at the Old Stone/Center Road intersection and also about the appearance of a property there.

 

6. Planning Commission report.

1)    Rodney and Peggy Sheldon are requesting a new farm driveway south of their house at 961 Flint Road.  The Planning Commission will view the property on Saturday, Nov. 5^th at 8:30 a.m.

 

2)  Petition 10330 by Urish Family Trust as amended and adopted by Dane County.  Sime moved, Lunde seconded, to approve Petition 10330 as amended and adopted by Dane County; motion carried 6-0.  The Planning Commission noted that because of the location of the Flood Storage District on the property, the remaining eligible split may not be easily used. 

Milt Sperle moved, Jeanette Walker seconded, to accept the commissions recommendation to approve Petition 10330 as amended and adopted by Dane County; motion carried 4-0.

 

7. Consent Agenda:

·         Minutes.

·         Treasurer’s Report.

·         Vouchers and Checks.

·         Placement of delinquent fire charge on tax roll as special charge.

Motion and second by Milt Sperle and Jim Lunde to approve the consent agenda; motion carried 4-0. 

The Board approved the discontinuance of the annual rabies clinic as it no longer serves very many residents.

 

8. Correspondence and necessary action.

·         Chairman Dale Beske reported that WTA had advised that since the patrolmen sign individual work agreements, the provisions of Act 10 do not apply to payroll wages.

·         Dan Furseth has contacted the Town regarding the pipes they are planning on installing under Lake Kegonsa and Starr School Rd. for manure disposal on their land.  The Furseth Bros. were given permission in May to do this provided that there was no open cutting on the roads and that they obtain Right-of-Way Utility permits assuring that they will restore all property to the same or better condition then before the project commenced.  The Furseth Bros. wondered if the Board would reconsider allowing for open road cuts because of the cost of boring under the roads.  The consensus of the Board was to stay with the previous agreement.

·         The Board authorized the clerk to sign the authorization for Mead and Hunt to do the CSM reviews as in the past.

 

9. Consideration of possible Town Facebook page.  Discussion held regarding cautions advised by WTA.  No action taken.

 

10. Adopt the Oregon Fire/EMS 2012 budget.  Chairman Dale Beske updated the Board on the status of the 2012 budget.  Milt Sperle moved, Jim Lunde seconded, to approve the adoption of the 2012 budget as it is now; motion carried 4-0.

 

11. Discussion and necessary action on re-adoption of Employee Grievance procedure mandated by new law.  Copies of the revised Employee Grievance procedure were distributed for review and will be addressed at the December Board meeting.

 

12. Discussion and necessary action regarding adoption of Dane-Com. Agreement.  The proposed agreement will be discussed further at the DCTA meeting on Nov. 9^th.  Several Board members will be attending this meeting regarding the funding level by the municipalities.  No action taken on the agreement at this time.

 

13. Consideration and necessary action on adoption of Highway Weight Limit Ordinance.  No action taken.  Will be placed on December Board meeting agenda.

 

14. Discussion and necessary action on Hwy 14/92 drainage maintenance agreement.  Discussion held on Brooklyn recommendation of committee makeup. (1 property owner from Rutland and Brooklyn; 1 board member from Rutland and Brooklyn, and the Chairman and President from Rutland and Brooklyn with one member not voting each year.)  The Board did not approve or disapprove this committee make up.  Discussion also held regarding a post construction inspection of the pipe; it was felt that this should be part of the DOT contract.  Chairman Dale Beske has inquired of WTA for advice as to how to divide up the property owners share of the maintenance costs.  Chairman Dale Beske reported that there may be a meeting of public officials regarding this project in early January.  A joint meeting of the Brooklyn Village Board and the Rutland Town Board will be scheduled for later in November to further discuss the agreement.

 

15. Discussion and necessary action on sign reflectivity testing procedures and sign inventory.  No action taken on this matter; work will continue on updating the inventory and developing a Traffic Signing and Maintenance Procedure.
    

     

    16. Discussion and necessary action on Stoughton Boundary agreement.  Discussion held on ongoing work on this including the inclusion of sharing road costs.  Chairman Beske will meet with the City again in mid November.

     

    17. Report and status of 2012-13 TRIP application.  Supervisor Jim Lunde reported that Rutland will not be receiving any funds for the 2012-2013 period as we are one of the municipalities that have received the most funds previously.

     

    18. Discussion and necessary action on Dane Co. Farmland Preservation Plan.  No action taken although an update on Dane County progress will be given at the DCTA meeting on November 9^th.

     

    19. Upcoming meetings and reports of meetings attended by the Board as necessary.

    ·         Supervisor Jeanette Walker reported that the Stoughton School Strategic Planning meeting was very interesting.

    ·         Chairman Dale Beske reported on the Stoughton Fire meeting attended that reviewed the capital purchase program laid out for the next few years.

     

    20. Adjournment of the November 2011 meeting was on motion/second by Jim Lunde and Milt Sperle; motion carried 4-0.

     

    Respectfully Submitted by Dawn George, Clerk