Rutland Town Board Meeting Minutes

January 4, 2011 – 6:30 p.m.

                                                         

Chairman Beske called the Board meeting to order.

Present:  Chairman Beske, Supervisors Walker, Lunde and Sperle, Clerk George, Treasurer Sime and Constable Hillestad.  No Board member was absent.

                                                                                                                                                           

1. Appearance by Dane Co. Sheriff Dept. representative.  No representative was able to attend but the monthly stats report was reviewed.  Deputy Holmes will be compiling a yearly summary for the February meeting.  The Board noted that there were 9 citations issued for “no insurance/failure to carry.”
2. Constable Report.  Constable Hillestad had no reports for the month.
3. Racetrack 2011 schedule report.  Dave Grueneberg advised the Board that they are still working on the 2011 schedule and hopes to have the schedule at the next meeting.  The license will be on the March agenda for action.
4. Report from Planning Commission and any action necessary.

1)        Myron Bacon III Inquiry

·         Dale inquired with Majid regarding inquiry.

                                                              i.      Majid suggested candidate for new “Limited Rural Business”.

                                                             ii.      Concern about being first to use new classification and traffic/parking issues.

                                                           iii.      Leave on agenda for February meeting.

2)     Harley Stokstad Preliminary Inquiry

·         Construct shed to store antique tractors and skidsteer.

·         Agricultural use.

·         Discussion of RH, R1A and Exclusive Ag zoning requirements.

                                                              i.      Square footage, gable height restrictions, set backs, conversion fee from exclusive ag zoning.

                                                             ii.      Site visit may not be required.

                                                           iii.      File for zoning change to RH-1 to clean up the zoning for the 3 parcels owned by Harley Stokstad.  Will require a conversion fee.

                                                           iv.      Certified survey map requirement.

·         Harley to approach Zoning to discuss options. 

3)     CUP 2156 – Verizon Cell Tower

·         Cell tower CUP expired.

·         Re-approved by Dane County 12/28/2010.

·         Standard 19 conditions attached.

·         Planning Commission recommended approval to the Board of CUP.

• Board action:  Sperle moved to accept the commission’s recommendation to approve CUP 2156 as amended and adopted by Dane County; seconded by Lunde; motion carried 4-0.

4)    Request for Feedback on Draft Changes to Accessory Structure regulations

·         Discussion about sanitary fixture limitations.

                                                              i.      Since applied to parcels less than 35 acres, non-Ag use, satisfied that is acceptable.

·         Existing uses grandfathered.

·         No comments.

·         Motion to express to Board general agreement with draft. 

·         Board action:  The Board  felt that this draft amendment was going in the right direction and moved to send a letter of general support of the concept; Walker/Sperle; motion carried 4-0.

5. February meeting dates.  The February Planning Commission meeting will be held on January 31 and the Board will meeting on February 1.

 

6. Hwy 14 relocation interchange letter to local municipalities.  The Board approved sending a letter, as drafted by Chairman Beske, to the Town and Village of Oregon and the Village of Brooklyn seeking support of pursuing DOT construction of an overpass over an intersection of the new Hwy 14 when that construction takes place.  The overpass would be requested over CTH A, Rome Corners or at Hwy 92 to address traffic concerns.  State Representatives would be included in the request after it is determined if the other municipalities are interested in supporting this request to DOT.

 

7. Consent Agenda:

·         Minutes.

·         Treasurer’s Report.

·         Vouchers and Checks.

Consent agenda approved on motion/second by Lunde and Sperle;

motion carried 4-0.

 

8. Correspondence and necessary action.

v      A letter was received from Denise Markham advising the Board that she will need to resign her position of Constable as of January 1, 2011.

v      The 2010 Bridge Inspection report was received and reviewed by the Board.

 

9. Review 2011 Road work bid documents.  A draft of the bid notice for the reconstruction of Center Road was reviewed and corrections made.  The Clerk has submitted an application for the prevailing wage determination required by the State and if that is returned in a timely fashion, the bids will be requested for opening at the February Board meeting.

 

10. Schmudlach tax claim.  This claim in the amount of $1213.22 was originally approved by the Board in March 2010 and was issued and approved as part of this month’s checks.  Because it is not the required minimum of $2500, this is not eligible for charge back.

 

11. Verizon/SBA Estoppel letter and lease amendment to finalize the change in the lease section on assignments to match the language we agreed upon.  Sperle moved, Walker seconded, to authorize the Chairman and the Clerk to sign the Estoppel letter and lease amendment as negotiate by the Town attorney; motion carried 4-0.

 

12. Landfill and private well monitoring 2011 contract.  Lunde moved, Sperle seconded, to authorize the Chairman and the Clerk to sign the Landfill and private well monitoring 2011 contract pending a review of the 2010 and 2011 contract for consistency; motion carried 4-0.

 

13. 14/92 drainage maintenance agreement.  Chairman Beske has drafted some provisions that could be incorporated into a maintenance agreement and suggestions for the make up of a committee to oversee a maintenance agreement.  The draft will be sent to the Village of Brooklyn for their comments and then a meeting could be set up (possibly in February) to further set up a maintenance agreement.

 

14. Discussion on proposed USA amendments.  Chairman Beske will send a letter to Stoughton area business property owners along Hwy 51 to ask if they would like to be involved in the Stoughton Urban Service Area (USA).  The Village of Oregon will be advised that Town would prefer that none of Rutland be included in any USA expansion.

 

15. Further discussion on radios for patrolmen and necessary action.  Following discussion, Walker moved, Lunde seconded, to authorize the Chairman to proceed with the purchase of one radio that could be used to communicate with other Dane Co. agencies in an emergency provided that this radio could be purchased  at 50% or less than cost through the Dane Co. grant; motion carried 4-0.

 

16. Adjournment of January 2011 Board meeting; Sperle/Walker/ motion carried 4-0.

 

Respectfully Submitted,

Dawn George, Clerk