Copyright © 2010 Town of Rutland, Dane County, Wisconsin
Dawn George, Clerk
Webmaster: CTF Web Services, Oregon, WI
Updated: Oct.8, 2010
RUTLAND BOARD MEETING MINUTES
September 8, 2010 – 6:30 p.m.
The Board meeting was called to order by Chairman Dale Beske. Board members present in addition to Chairman Beske were Supervisors Milt Sperle, Jim Lunde, Jeanette Walker, Clerk Dawn George, Treasurer Kim Sime, and Constable Shawn Hillestad.
1. Appearance by Dane Co. Sheriff Dept. Deputy Cindy Holmes. Deputy Holmes presented the stats report for the past two months. She reported that the Sheriff’s department has continued with speed enforcement in Ol’ Stone Estates.
2. Constable Hillestad had nothing to report for the month.
3. Report from McFarland Senior Outreach. Director Ingrid Thompson and Outreach worker Sara Sprang appeared. Sprang reported that she is assisting a number of clients in Rutland with more complex needs including care givers and meals on wheels. Thompson reported that due to budget restraints, the number of days the outreach workers were working had been reduced but that they did not reduce the care; the outreach workers needed to be more efficient in their time. Thompson also reported on the new Bocce courts that had been constructed which allows use by several generation of families to spend quality time together.
4. Racetrack report. The Board approved the use of the track on September 18th and 19th for a driving school on a trial basis for this year. Evac training by the Shorewood police department on October 21st from 5:00 p.m.-8:00 p.m. was approved on motion/second by Lunde/Sperle; motion carried 4-0. There would be no sirens used and the track lights would not be turned on.
5. Appearance by Louie Fahey regarding Fahey Hts. Water main repair. Fahey is going to replace the 38-year old water mains for Lots 33,34, 41, 42 and 43 (1st Addition Fahey Hts.) that are served by Well #1 (owned by Fahey). The mains are located in the right of way. Fahey plans to bore most of the project, including under Eisenhower St., but will need to dig at each of the five curb stops connecting to the homes on each lot. Fahey will contact Diggers Hotline and the home owners. Chairman Beske advised Fahey about the driveway culvert on Lot 34 (4706 Eisenhower) which appears to be tilted wrong in case that could be corrected at the time the water main replacement takes place. The Clerk was advised to prepare a utility repair/maintenance/construction ROW permit and advise Fahey when it was ready. Fahey is aiming to do the repair in October if possible, but if the work schedule does not permit this, they will do the replacement in the Spring of 2011.
6. Discussion and necessary action on consideration of placing RTA tax referendum on Nov. ballot. Appearance by Dane Co. Supervisor Duane Gau regarding information on this matter. Gau gave a presentation to the Board encouraging the placement of the referendum question on the November election ballot in order to allow town residents to voice their opinion on a possible increase of the sales tax by 0.5% within the RTA area. Currently, the only portion of Rutland that is in the area is near Stoughton (east of Lake Kegonsa Rd. and north of CTH A); those boundaries may change to include more of Rutland. Kathy Maves spoke to the Board also encouraging the referendum question be placed on the November ballot to allow Rutland electors to voice their opinion. If Dane Co. holds a referendum, only those included in the MPO boundaries will be able to vote on the question. The Clerk reported that the estimated costs to add the referendum to the ballot were programming of the Optech Eagle machine $200, programming of the AutoMark memory card $100, ballot printing (est.1483 eligible voters x 70% turnout = 1083 ballots x .05 cents = $51.90, plus publishing costs for referendum (2 papers)=$800. These publishing costs might not be as high as The Town will be sharing costs with other municipalities that publish in the same papers.
Sperle moved, Walker seconded to adopt the following resolution:
RESOLUTION NO. 2010-9-1
The 2009-10 Executive Budget Act, signed on June 29, 2009, provided that the Dane County Board of Supervisors could establish a Regional Transportation Authority (RTA) for certain areas in Dane County, and that additional areas can voluntarily attach themselves to such RTA in the future. Further, the Budget Act provided that the Board of the RTA may levy a 0.5% sales tax within the jurisdictional area of the RTA. The Board of Supervisors subsequently established the RTA in 2009. The Budget Act does not require that a referendum be held on the sales tax issue. The RTA has not yet scheduled a referendum on the sales tax, but the November 2010 general election is approaching, and this election, with its large voter turnout, is the most appropriate time for a referendum on the sales tax to be held. Given that neither the RTA nor the Dane County Board has acted to schedule a referendum in November 2010, it is appropriate that a referendum be held at the local level to give residents an opportunity to voice their opinion on this important question.
NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Rutland that the following advisory referendum question be placed on ballot in such Town at the November 2, 2010 General Election:
“Shall commuter rail from Middleton to the Town of Burke be funded by up to a half-cent (0.5%) increase in the sales tax?”
Yes _________________ No ________________
Explanation of the advisory referendum question: A “yes” vote on the advisory referendum question means that you support an increase in the sales tax from the current 5.5% sales tax to a 6.0% sales tax, with the 0.5% increase in the sales tax to be used to provide funding for a commuter rail line from downtown Middleton, through the City of Madison, to a location near the intersection of Reiner and Nelson Roads in the Town of Burke. A “no” vote on the advisory referendum question means that you oppose an increase in the sales tax of 0.5% for commuter rail from Middleton to the Town of Burke.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Town Board of the Town of Rutland that the Clerk shall take all necessary steps to implement this resolution.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Town Board of the Town of Rutland that the Clerk shall communicate the results of such referendum to the following: the RTA, the Dane County Executive, County Board Chairman and County Clerk, the Governor and our representatives in the Legislature, our representatives in the United States Senate and House of Representatives and the Administrator of the Federal Transit Administration.
This resolution was duly considered and adopted the Rutland Town Board pursuant to a vote of
_4___ for and _0__against and _0__abstentions on this _8th__ day of September__, 2010.
7. Truman Street drainage issue. Beske reported that no drainage elevation information has been found for the 1st Addition to Fahey Hts. This is where the area of concern is located. The property owner originating the concern has advised that he will be hiring an engineer to study the issue on his property and to advise any possible solutions. This matter will be addressed at the October Board meeting (September 30th).
8. Maintenance of Drainage Structures – Hwy 92. Beske reported on the August 11, 2010 meeting held. Montgomery Associates reported on data results and mitigation alternatives. The preferred recommendation was placement of an 18” drainage pipe to be installed from more or less King Lake to the back side of Larry Farnsworth’s property. Many details need to be firmed up before this could occur. This would include provisions for tie-ins by property owners along the route and details on getting the pipe across the Farnsworth land. The majority of the remainder of the tile would be placed in DOT ROW. DOT would pay for installation of the pipe, but local municipalities would be responsible for maintenance. Beske felt that the funding of maintenance should not be solely the Towns responsibility and should not be paid for by the entire town property owners. Possible options would be the formation of a Stormwater management district, a drainage district or some type of agreement where by the maintenance costs would be shared by the parties that would be contributing to the run-off. Another meeting is tentatively scheduled for October.
9. Report from Planning Commission and any action necessary.
a) Site visit report on Steve and Donna Williams property at 1170 Hwy 14.
There is a concern that the driveway proposed has a slope over 12%; the Williams are going to check with an Engineer for options. Another concern was the distance between the lot line and buildings. The standard side agreement with the Town would be required on the A-2 parcel. A Deed restricted for no further development would also be required as this would use all eligible splits.
b) Pre-application conference for a radio communication tower (500’ guyed tower for FM broadcast purposes) on Stoughton Farms Inc. property south of 3768 Old Stage Road.
a. 490’ tower with slow flashing red light and cabled guyed wires proposed. Only one radio station to be on the tower. One development right will be used from Stoughton Farms. Tower to broadcast a 28 mile diameter (14 mile radius).
b. Applicant will apply with the County and a public hearing will follow at the Town.
c. Many questions asked:
i. What is the difference between emergency notifications from this station and existing notifications from other stations?
ii. What is wildlife impact? How visible from F&WS/DNR lands?
iii. Map provided with potential locations for tower – other areas possible?
iv. Studio location – where? Apparently must be within 24 miles
v. Other tower uses – cell? Weather Spotter networks? Wireless broadband?
vi. Other similar towers in rural locations?
vii. Split Issue - 7-b in Comp Plan
viii. Driveway – emergency access?
ix. FAA requires red/white alternating colors and red lights – top blinking – half way up steady
c) Dane Co. Ordinance Amendment #10, 2010-11 regarding LC-1 district changes.
The commission recommended the Board support OA 10, 2010-11. Board discussion noted that these changes could open up other uses without full commercial zoning such as landscaping business. This is something that should be discussed at the Town’s Comprehensive Plan Review in January-February. Sperle moved, Lunde seconded, to accept the Planning Commission recommendation to approve OA 10, 2010-11; motion carried 4-0.
10. Consent Agenda:
· Minutes.
· Treasurer’s Report.
· Vouchers and Checks.
Lunde moved, Sperle seconded, to approve the Consent Agenda as presented; motion
carried 4-0.
11. Correspondence and necessary action.
1) Salt Purchase Agreement with Dane Co. Highway. Sperle moved, Walker seconded, to authorize the Clerk to sign the 2010/2011 Sodium Chloride Agreement for purchase of 140T/127cy at $71.09/cy providing the patrolmen agree to the quantity proposed; motion carried 4-0.
2) The Clerk reported that the population of the Town of Rutland for 2010 is estimated by Dept. of Administration to be 1980 (down 6 from 2009).
3) Letter from resident concerned about Rome Corners Rd. when new Hwy 14 is constructed.
4) Email from Myron Bacon resigning as Road Commissioner.
5) Email from DCTA opposing reductions in the Sheriff’s Dept. staffing.
12. Discussion and necessary action on Treasurer’s Bond vs. ordinance. Following discussion, Lunde moved, Sperle seconded, to adopt the Ordinance Assuming Responsibility of Treasurer for the taxes of 2010 and continuing years thereafter until ordinance is repealed; motion carried 4-0. This will eliminate the need for the Treasurer’s Bond ($250 yearly); this option has been adopted by a number of municipalities in Dane Co.
13. DCTA Resolutions for WTA conference.
v Resolution Urging Adoption of Weight Limit Reform. This resolution urges WTA to seek adoption of legislation which authorizes towns to adopt ordinances which:
1) Designates routes for vehicles of specific weights or types;
2) Allow the Town to recover the cost of heavy vehicle use of town roads by charging permit
fees for all heavy vehicle use, including local deliveries and pick-ups;
3) Allowing weight limits to be enforced on a simplified gross vehicle weight measure;
4) Allow towns and counties jointly to designate heavy traffic routes and weight limits.
v Resolution Calling For Town Comprehensive Plans to Predominate in Platting and Sewer Expansion Decisions in Absence of Intergovernmental Agreement.
This resolution urges WTA to seek adoption of legislation which amends Sec. 236.12, Wis. Stats., to specify that cities, counties and villages may not disapprove proposed land divisions in towns on the basis of city, county or village comprehensive plans, but only on the basis of comprehensive plans adopted by towns; it is further resolved that the WTA shall seek legislation to forbid water quality planning agencies from expanding sewer service areas which are intended to serve cities or villages into adjacent towns unless either the town agrees or the area so included is eligible for sewer service without annexation.
Sperle moved, Lunde seconded, to support the DCTA resolutions as presented; motion carried 4-0.
14. Budget Projections Review. A Budget work meeting was scheduled for Tuesday, Oct. 12th beginning at 6:30 p.m.
15. County Communications System. No action needed.
16. Upcoming meetings and reports of meetings attended by the Board as necessary.
v Oregon Fire. Discussion held on possible change to payment schedule. The general consensus was to change to a 70%/ 20%/10% payment schedule.
v Brooklyn Fire meeting October 13th. Beske reported that the EMS director is not planning on running again.
v Stoughton Round table will be September 15th in Mayor’s office at 6:30 p.m.
17. Adjournment. Sperle moved, Lunde seconded to adjourn the September 2010 Board meeting; motion carried 4-0.
Respectfully Submitted,
Dawn George, Clerk
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Copyright © 2010 Town of Rutland, Dane County, Wisconsin Dawn George, Clerk Webmaster: CTF Web Services, Oregon, WI Updated: Oct.8, 2010 |
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