BOARD MEETING MINUTES

September 30, 2010 – 6:30 p.m.

                                                                                               

                                                                                                                                                           

1.       Appearance by Dane Co. Sheriff Dept. representative Deputy Cindy Holmes.  Holmes presented the monthly stats report.  She also updated the Board on the status of the ongoing barking dog matter.

 

2.       Constable Report.  Constable Hillestad had no reports.

 

3.       Shawn Haney, candidate for Dane County Sheriff, spoke to the Board and those present regarding various issues facing the Sheriff’s department including proposed staff cuts.  He also shared information on the Dane County radio matter.

 

4.       Racetrack report.  Dave Grueneberg presented the September events report.  Grueneberg reported that the Sept. 18^th Drivetech program only had a couple of cars and that only the car part took place.  He will return to the November meeting to report on the October event.

 

5.       Appearance by property owner regarding concerns about gravel pit hours of operation and use of jake brakes.  Charles Burch appeared and requested that the Board consider setting some regulation requiring that the operators of the quarry maintain reasonable hours of operation for the Stoughton Farm quarry located on North Union/Old Stage Rd.   Burch suggested 7:00 a.m. to no later than 5p.m. in respect of the quarry’s neighbors.  Burch reported that operations often go from 6:00 a.m. until after 10:00 p.m.  The property is currently leased by Northwestern Stone.  Burch also requested that the Board consider adopting an ordinance disallowing the use of air brakes (jake brakes) on any town roads.  Burch presented a petition signed by 31 residents requesting these actions.  Burch also wanted to address the matter of the proposed radio tower but Chairman Beske requested that this be discussed at a time when the matter is on the agenda and that the persons proposing the tower were present at.  He advised that after a rezoning petition is filed, there will be a public hearing at the town level (all property owners within 2 miles of the site will receive a notice and that there will also be a public hearing at the county level.  

 

6.       Truman Street drainage issue.  Continued discussion and any necessary action.   Appearing at the Board meeting regarding this matter were affected residents John and Jana Brausen, Greg DuPuis, Ken Bausch.  Beske reported that no records of plans containing information pertaining to the level of culverts or level of ditches have been located although he had inquired of several county agencies.  This subdivision was created in the late ‘60’s.  Concern was expressed by the residents about what would happen when the new Hwy 14 was built.  Chairman Beske advised that there will be a meeting with DOT representatives on November 8^th ? (Actual meeting date is November 9^th at 6:30 p.m. at the Town Hall to discuss some of the concerns expressed by town residents. (One issue is the intersection of new Hwy 14 and Rome Corners Rd.)  Since this is not a town-wide concern, funding of studies and any changes is an issue.  DuPuis reported that he had a friend that was an engineer that could possibly check on some of the issues.  He wondered if the neighbors hired someone if that would be okay with the Town.  The consensus was yes.

 

7.       County Communications System.  Chairman Beske reiterated that the town opposes paying maintenance of a new system as the Town can’t spend money they don’t have.  There is discussion that the county is putting forth a new proposal and putting the project out for new bids.  Currently, the Town has not received any definitive information on the new proposal.

 

8.       Maintenance of Drainage Structures – Hwy 92.  The next meeting of the stakeholders is scheduled for 4 p.m. on October 19^th.  Chairman Beske reported that he has been checking into information on creating a Stormwater district or some way to fund the maintenance of the pipe that DOT is proposing to put in from King Lake to Harvey’s Marsh.  This issue is also not a town-wide issue.

 

9.       Report from Planning Commission and any action necessary.

1).  Appearance by Kyle Raasch, 1478 Lake Kegonsa Rd., for preliminary inquiry regarding rezoning 8.5 acres from R-1 & A-1 to A-2(8) with conditional use permit for limited family business.

Kyle and Cindy Raasch appeared.  Kyle wants s to engage in a limited family business to do metal working and powder coating on his mother’s property (Cindy Raasch).  At the present time he would do this in an existing building.  At a later time, if the business expands, he may build a new building which would meet the required setbacks and would be approximately 60 feet from the road, using the existing driveway for access.  Chairman Beske explained that the new building would need to meet the standards for a residential accessory building.  (The current garage may be connected to the house by a walkway so that it no longer a separate structure to keep the square footage of accessory buildings within the limits.)  Beske also said that the Town would require that there be no outside storage of materials, vehicles or machinery that would be an eyesore.

There was some discussion of the Ag conversion fee for rezoning A-1 land to A-2.  The Raaschs will talk to Dane County about whether or not the land could be rezoned to A-4 to avoid that expense.

The property will be viewed at 5:30 pm on October 18th, 2010.  Beske asked that Kyle have a site map showing the probable building locations for us to look at on the 18th.

 

2)  Steve and Donna Williams property at 1170 Hwy 14 regarding creation of lot allowing a new home and any necessary action.

Steve and Donna Williams appeared with ??? (I don’t know who the guy sitting with Donna was.) to discuss progress on the creation of lots to allow the construction of a new house.  Some of the details have been worked out - Lot 3 will remain A-4, so the conversion fee will apply to 6.3 acres being rezoned from A-1 to RH-1.  Lot 2 will need an easement on Lot 3 for a septic system.  Lot 1 will have a self contained septic system with the new house.

The lot lines as drawn in on the preliminary certified survey map 10-4330 meet the required setbacks according to Dane County.  The Williams will be working with Dane County to try to figure out the slope of the driveway to the building site on Lot 1.  If the slope is greater than 12%, an erosion control plan will be needed.

Chairman Beske told the Williams that they need to keep in mind that emergency vehicles need to be able to make it up the drive in any weather and if there are “switchbacks” they may need to construct bump-outs so that vehicles can pass one another.  In addition, run-off from the driveway can not run onto the public road, currently HWY 14.

The Plan Commission recommend to the Town Board approval of Preliminary CSM 10-4330 with the clarification that because HWY 14 is a state highway, the property does not go to the center of the right-of-way, but to the edge was made.  The Board did not act on this item. 

3)  Informational Item - proposed development at Highways 51 and 138.

Chairman Beske summarized a proposed annexation and development that includes the Mabie farm, Burno’s, Veek’s, and part of the Kayser property.  It would total approximately 30 acres which would be zoned commercial and will be discussed at the Stoughton City Planning Commission this Monday evening, October 4th, 2010.

 4)  Discussion and necessary action on DCTA Board action on ordinance amendments.

The Town Board has already acted on OA 10 and we have no language for the other amendments.  No action was taken. The Planning Commission also deferred any action on the questions regarding weight limits on Town roads to the Town Board.  The Board consensus was that the Town would agree with an ordinance which would establish spring thaw weight limits from March 10 through April 15 unless an earlier or later date were ordered by the Town.  The Town is in favor of continuing to pursue the matter of a uniform ordinance which would make it possible for the Sheriff’s Department to enforce the limits.

 

10.     Consent Agenda:

·         Minutes. Treasurer’s Report. Vouchers and Checks.

Chairman Beske reported that the church committee had had a meeting where several matters were discussed.  One matter pertained to the wainscoating on the interior of the church with several options viable.  The Board agreed to purchasing 400 board feet and getting it planed.

Sperle moved, Lunde seconded to approve the consent agenda; motion carried 4-0.

 

11.   Correspondence and necessary action.

v      Delinquent Snow plowing charge for James Hatfield.  This December 11, 2009 charge is still outstanding.  Motion by Walker, second by Sperle to place this unpaid charge on the tax roll as a special charge; motion carried 4-0.

 

12.   November meeting dates.   Because of the November 2^nd election, the November Board meeting will be held on Wednesday, November 3^rd.

 

13.   Adjournment.  Motion and second to adjourn October 2010 Board meeting by Sperle and Lunde; motion carried 4-0.

 

Respectfully Submitted,

Dawn George, Clerk