RUTLAND BOARD of REVIEW MEETING

July 7, 2010 – 6:15 p.m.

 

The second meeting of the 2010 Board of Review was called to order by Board of Review Chairman Dale Beske.  Also present were Supervisors Sperle, Walker and Lunde and Clerk George.  No one was present from the assessor’s firm.  Because no assessor was present, Sperle moved, Lunde seconded, to adjourn the Board of Review until 6:15 p.m. on August 3^rd when it is hoped that a date can be set for the Board of Review; motion carried 5-0.  Lunde moved, Sperle seconded to adjourn this session of the Board of Review; motion carried 5-0.

Linda Gardiner, Gardiner Appraisal Service arrived shortly before 6:45 p.m.  Chairman Beske reconvened the previously adjourned Board of Review session.  Walker moved, Lunde seconded, to set the Board of Review meeting for 4:00 p.m. on August 24, 2010 when the assessment roll should be complete; motion carried 5-0.  Gardiner Appraisal will notify the Town regarding the open book dates in the near future.  Lunde moved, Sperle seconded to rescind the earlier motion to reconvene on August 3^rd as this meeting will no longer be necessary; motion carried 5-0.  Lunde moved, Sperle seconded, to adjourn this session of the Board of Review until 4 p.m. on August 24, 2010; motion carried 5-0.

 

 

RUTLAND BOARD MEETING

July 7, 2010 – 6:30 p.m.

                                                                                               

The July Board meeting was called to order.  Present were Chairman Beske, Supervisors Sperle, Walker and Lunde, Clerk George and Treasurer Sime.                                                                                                               

1.      Appearance by Dane Co. Sheriff Dept. representative.  Deputies Brian McKenzie and Jim Meyers appeared and presented the monthly stats report.  They advised the Board that the new deputy on second shift replacing Deputy Eric Stacey would be George Mayerhoffer. 

2.      Constable Report.  Constable Hillestad was not present but had submitted 2 reports that the Board reviewed.  The reports dealt with a lost dog and fireworks enforcement for a town resident.

3.      Because of the arrival of the assessor, the Board meeting was temporarily suspended at this point to reconvene the Board of Review to take necessary action.  Following the completion of that action, the Board meeting was reconvened.

4.      Update on Church restoration.  The clerk advised the Board that the drywall has been installed, the paint has been purchased and will be applied by Mike Bacon III, and that Mark will be getting in touch with the insulation company so that they can complete the insulation of the ceiling.  The committee is also looking at another possible option of refinishing the pews.

5.      Racetrack report.  The Board received and reviewed the June racetrack report of events held in June.

6.      Update on 2010 road work.  The patrolmen have requested that the north end of Center Rd. (Old Stone Rd. to CTH A) be done next year instead of the south end because there is more traffic on that portion of the road.  Since the Town has been awarded TRIP funds ($17,500) for the south end, it will be necessary to submit a change application to the State  in order to receive the awarded funds.  Consideration of this option will be addressed at the next board meeting.  Crack filling should be done later this month and sealcoating would be done early in August.  Chairman Beske distributed a list of tasks that the board would like the patrolmen to complete this summer including ditching along the west side of Center Rd. north of the Town Hall.  The Board discussed inquiries and complaints received regarding trees, gravel chunks and brush.

7.      Application from Eugster Farm Market, 3865 STH 138, for a Class “B” Beer and a Class C Wine License.  Discussion continued from previous meetings; action as necessary.  No communication has been received from Joe Eugster about this matter although several letters and emails have been sent to Joe Eugster over the past several months.  Sperle moved, Lunde seconded, to deny the Class “B” and Class C license application for Eugster’s Farm Market due to lack of communication; motion carried 4-0.

8.      Report from Planning Commission and any action necessary.

·         Revisit Board action on side agreement on Bud Sholts Petition 10213 by Erwin and Joyce Sholts to rezone 2.0 acres from A-1 Ex. To RH-1 and 12 acres from A-1 Ex. to A-4 to create one residential lot.  The property is located just south of 882 US Hwy 14 (Sections 17 & 18).  The list of conditional uses for A-4 is much shorter than the list of conditional uses in A-2 and because the current process of issuing conditional uses gives the town approval powers, the Planning Commission decided to leave the requirement for the side agreement in place as approved at the June meeting.  At the Board meeting, Beske advised the Board of a new county form called D.I.N.A.P. (Do I Need A Permit).  This form had been completed for the proposed driveway on the Sholts property and that form indicated that the proposed driveway is located within 300 feet of a navigable stream so an erosion control permit with P.E. stamp (>4000’ disturbance) would be required and possibly a Stormwater Management Permit as well.

·         Preliminary inquiry by Ron Klein regarding possible creation of four homesites for property located south of Sand Hill Rd.  Ron Klein was not able to attend the Planning Commission meeting because of a conflict and will let The Town know when they are ready to appear at a meeting.  The Klein family is also interested in selling the splits they have and/or learning more about the Working Lands initiatives.  The Town does not have the money to come up with the necessary money to pay the town portion required to sell the splits to the State under the P.A.C.E. program; in order to create four homesites, the Klein family would have to build a road in Rutland for the required public road frontage which would connect to Sand Hill Rd. in the Town of Dunn.  This may not be an option that the Klein family is willing to pursue.

·         Discussion on the Transfer of Development Rights (TDR) guide received from Dane Co.  This is something that the Town will need to continue thinking about and possibly incorporate into the comprehensive land use plan when the annual review comes up in February. 

9.      Consent Agenda:

·         Minutes.

·         Treasurer’s Report.

·         Vouchers and Checks.

Motion and second by Walker and Lunde to approve the consent agenda; motion carried 4-0.

10.  Correspondence and necessary action.

·         Inquiry for interest in a Quad towns meeting on TDR from Town of Dunkirk.   The Board felt there would be an interest in having a meeting with the Planning Commission also included.

·         Although the Town does not have to be NIMS compliant for the grant that Dane Co. fire departments are applying for, it would probably be good for every one to take the IS 100 and 200 courses that are available online as a refresher or initial certification for those who haven’t taken it so that we would have an idea on how to operate in case something bad happens.

11.  Consideration and possible action on execution of Roundabout Maintenance Agreement for Hwy 138/Hwy 14 intersection.  An updated Maintenance Agreement has been received from DOT.  Attorney Reuter has reviewed it and has two concerns with it.  Sperle moved, Lunde seconded, to approve the updated Maintenance Agreement once the two changes suggested by the Town attorney are made and to authorize the Clerk and Chairman to sign the agreement when the revisions are made; motion carried 4-0.

12.  County Communications System.  Update, discussion and action if necessary on this matter.  No action taken.

13.  Upcoming meetings and reports of meetings attended by the Board as necessary.

·         Les Swanson has been appointed as Joint Board/Oregon Fire/EMS representative.

·         Beske reported on attending a meeting on the corridor study meeting of Hwy 14 from Hwy 92 south to I-39/90 (Janesville).  The data has been collected and DOT is projecting a report of recommendations in the spring of 2012.  Beske advised the officials of the drainage concerns the town has of the area immediately south of Hwy 92.

14.   Motion for Adjournment of the July 2010 Board meeting was made and seconded by Sperle and 

       Lunde; motion carried 4-0.

 

Respectfully Submitted,

Dawn George, Clerk