BOARD MEETING

BOARD MEETING MINUTES

May 4, 2010 – 6:30 p.m.

The meeting was called to order by Chairman Beske. Board members present: Chairman D. Beske, Supervisors J. Lunde, M. Sperle, and J. Walker, Clerk D. George, Treasurer K. Sime, Constable D. Markham arrived after meeting started. Also present: Betty Thompson, Myron Bacon, Mark Hanson, Carl Anderson, Dan Nipple, Dave Grueneberg.

1. Appearance by Dane Co. Sheriff Dept. representative. No one was present from the Sheriff’s Dept. but the monthly stats report was received and reviewed.

2. Constable Report. The Board received reports from Constable Hillestad and Constable Markham. The majority of the reports involved stray dogs.

3. Rutland Church restoration update. Myron Bacon updated the Board on the church restoration. In the past year the pews have been removed and are being restored and stored at a town resident’s residence; the inside of the church was gutted, electric has and is being installed with the labor being donated by Ray Burns and the materials being donated by Louis Fahey; a work meeting is scheduled for May 15^th to install Tyvek between the studs before the insulation is installed with sheet rock to follow; the ceiling has been squared up; a contractor will donate the labor for repairing the floors but the committee will need to pay for the supplies; the committee hopes to apply for a grant for the sheet rock; nothing has been decided on heating although several options are being considered.

4. Discussion and necessary action on 2010 road work. A list of potential crack filling candidates and potential seal coating candidates was received from the patrolmen. Jim Herrling, Crack Filling Service, has volunteered to go over the town roads and identify potential candidates for crack filling and seal coating (chip sealing). Supervisor Walker reminded the Board that ditching along the west side of Center Rd. between the town hall and CTH A was also slated for this year.

The list of roads presented by the patrolmen for crack filling included Lake Kegonsa Rd. (north of Hwy 138), Flint Road, Sunrise Rd. (south of Hwy 138), Old Stone Rd. (bridge to former Kenyon farm), Oak Hill Rd., Oak Opening Rd. The Board added Deer Point Rd. and Ol’ Stone Estates to the crack filling list, cost permitting.

The list of roads presented by the patrolmen for seal coating included Old Stone Rd. (4474’), Flint Rd. (7975 ‘), Sunrise Rd. (5170’) and Oak Hill Rd. (7490’).

Motion and second by Sperle and Lunde to have Jim Herrling look at the roads and list of crack filling candidates and give a cost for the crack filling; this will be addressed at the June Board meeting; motion carried 4-0.

Motion and second by Lunde and Sperle to put out a request for bids for seal coating of the roads identified above with the work to be done later in the summer (before Sept. 1) to allow the crack filling to set; motion carried 4-0.

Motion and second by Lunde and Walker to complete culvert installation this year on Sunrise Rd., Flint Rd., and Center Rd. (south half); motion carried 4-0.

5. Bids for tree work on Lake Kegonsa Rd. Bids were received from Rucks Tree Service, Evansville ($400) and from Alme Landscaping ($525) to take down an oak tree in the right of way on Lake Kegonsa Rd. Sperle moved, Walker seconded, to accept the low bid from Rucks Tree Service to take the tree down to the ground; motion carried 4-0. The patrolmen will clean up the tree.

6. Status of Old Stone Tavern Demolition. Kathy Hanson has indicated to the Board that she hopes to have the remainder of the demolition completed by the end of May. Hanson asked to use signs and barricades from the town when the back hoe is there to complete the demolition; the board approved this. Hanson also wondered about the cement steps that go right up to the road; Patrolman Wethal will be asked to check on this to see if it appears that the roadway will be damaged during the process of removing the steps; Hanson further wondered about the removal of the basement walls as the front wall in particular is very close to the road; Patrolman Wethal will also check on this. The Board felt that the basement walls should be removed to ground level or below so that when the area is filled in, no portion of the wall is above ground.

7. Racetrack report and any additional related matters. Dave Grueneberg reported that the races on April 24^th were delayed one hour due to rain, that the siren testing took place on Saturday, that Med Flight will be landing at the track on Tuesday, May 11^th for Oregon Fire/EMS training, and that MATC will not be doing the proposed training. Any citizen comments received from citizens regarding the siren testing will be reviewed at the June 1^st meeting in addition to the May report on the races.

8. Request for fireworks permit from Daniel Nipple, 4667 W. Rutland Rd. Dan Nipple explained about the annual fireworks display that he is planning for June 26^th as a 4^th of July/graduation party. The rain date for this will be either 6/27/10 or 7/10/10. He explained that he usually starts about 9:30 p.m. and the display typically lasts 30-40 minutes. This will be the 17^th year he and his family have done this. Motion by Sperle, second by Walker to approve the fireworks permit for Dan Nipple; motion carried 4-0.

9. Application from Eugster Farm Market, 3865 STH 138, for a Class “B” Beer and a Class C Wine License. Discussion continued from previous meeting; action as necessary. The town attorney has drafted an agreement between Joe Eugster and the Town of Rutland. This working draft has been sent to Eugster and the board members also received a copy. Sperle moved, Lunde seconded, to table until next month the license application for Joe Eugster as Eugster was not present; motion carried 4-0.

10. Lunde moved, Sperle seconded, to accept Alcohol licenses renewal applications from White Rock Bar (Sandra C Cloud) and Madison International Speedway, Operator’s license renewal applications from Jean Johnson, John Porter, Suzanne Noyce, Caroline Bunnell and Jason Cloud, and coin-operated machine application from White Rock Bar; motion carried 4-0. The published notices for the alcohol licenses applications will be placed in the papers and action on the applications will take place at the June Board meeting.

11. Citizen request to speak to Town Board. Carl Anderson appeared to express his complaint on the snow plowing done in front of his home on Gallagher Lane. The Board will take his concerns under consideration.

12. Report from Planning Commission and any action necessary.

1) Petition 10193 by Brad Rogowski, agent for Stokstad Bros. to rezone .55 acres located south of 4359 Highway 138 (section 08) from RH-1 and A-1 Ex to A-1 Ex and RH-1 to shift the original rezone due to topography of the land. The Planning Commission recommended the Town Board approve Petition 10193. Sperle moved, Lunde seconded, to accept the commissions recommendation to approve Petition 10193; motion carried 4-0.

2) Bud Sholts preliminary request for rezoning 14 acres 4549 @ CTH A. Preliminary CSM. Bud Sholts was present along with Bill Thompson and his wife, the potential buyers. Of the 14 acres that would be rezoned, approximately 8 are cropable, but most of it is wet. There is a farm access driveway at the point shown on the survey map as the driveway for Lot 1. Dale Beske explained that Mr. Sholts would need to get permission from DOT to change the usage on that drive from agricultural to residential. Dale will try to find a name and number for Bud to call. Dale explained that since the drive will be over 500 feet (close to 1000' in this case), if approved, there will need to be a bump out so that emergency vehicles can pass one another.

There are currently two splits remaining on the property on the west side of HWY 14. This would use one of those. Mr. Sholts explained that he has to retain the last split in case his brother decides to return to the farm and build. The configuration of this rezone would result in a 2.5 acre RH-1 parcel where the house would be built and a 12.1 acre A-4 parcel which surrounds the ponds and would continue to be farmed. The A-4 parcel would be deed restricted to prevent residential development and to require that any conditional uses would need prior approval from the Town Board.
Dale explained the conversion fees on the acreage zoned out of agriculture. The property will be viewed on Monday, May 10, 2010, at 5:30. Dale also explained the property viewing fee of $125.

3) Todd Wolf request to construct ag building on property on W. Rutland Rd. Mr. Wolf had notified the town that he would not be able to attend the planning commission meeting because of work. He does not have any survey work done yet and will notify the town if and when he would like to come to a meeting.

4) Report on Bert Carr site visit regarding possible sale of land and creation of building site. The property was viewed on April 12, 2010. Mr. Carr wanted some information for preliminary thinking about selling some land. If he sells land across the road to the Fish and Wildlife Service, he needs to be clear in the deed and any other paperwork about whether or not he is also transferring his split. Whether or not a transfer fee will be applied will depend on how the land is zoned after the sale.

13. Stoughton Senior Citizens. Prior to leaving for another commitment, Betty Thompson left information on some focus groups on Strategic Planning that are being formed; Supervisor Lunde may be able to participate in group #4 (Township Supervisors); in addition, Thompson left copies of the Stoughton Senior Center Service totals. The Board has some questions about the breakdown of the operating budget and the breakdown of case management costs; the Town of Rutland currently receives its outreach services for Stoughton from McFarland and contributes directly to the Village of McFarland. Stoughton Senior Citizen Center Director Cindy McGlynn will be invited to the June Board meeting to discuss this area.

14. The Gallagher culvert elevations survey has been completed and received. The bill has not yet been received. When it is received, it will be divided into three and Jon and Susie Forde and the Furseth’s will be billed. The survey will be sent to each of the individuals when payment is received.

15. Consent Agenda:

· Minutes.

· Treasurer’s Report.

· Vouchers and Checks.

Motion/second by Sperle/Lunde to approve the consent agenda.

16. Correspondence and necessary action.

· Rural Insurance information on town hall/garage coverage. Walker moved, Lunde seconded, to accept agent John Selje’s recommendation to increase the blanket limit of building coverage of the Town Hall/Garage buildings from $232,221 to $300,000 to insure that the replacement cost coverage is adequate instead of the coverage being limited to actual cash value and to change the deductible from $250 to $500; motion carried 4-0. It is estimated that the cost of these changes will be about $87 annually and the recommendation was based on updated square footages.

· Board of Review first session June 1^st at 6:15 p.m. Board of Review will be adjourned until the assessment roll is complete.

· Meeting dates for future meetings were set as follows: May 27^th = Planning Commission; September 1^st = Planning Commission ; September 29 = Planning Commission, September 30^th = Board (October meetings)

17. Consideration and possible action on execution of Roundabout Maintenance Agreement for Hwy 138/Hwy 14 intersection. No action taken on this matter at this meeting. There will be a meeting with DOT on June 15^th.

18. Discussion regarding possible regulation of outdoor wood boilers/furnaces. No action taken.

19. County Communications System. Update, discussion and necessary action on this matter. No action taken.

20. Adjournment of the May 2010 Board meeting on motion/ second by Sperle and Lunde; motion carried 4-0.

Respectfully Submitted,

Dawn George, Clerk