BOARD MEETING MINUTES

 February 2, 2010 – 6:30 p.m. 

                                                                                               

Chairman Beske called the meeting to order.  Present:  Chairman Beske, Supervisors Shapiro Hurley, Sperle, and Lunde, Clerk George, Treasurer Sime, Constable Hillestad.

 

1. Appearance by Dane Co. Sheriff Dept. representative.  No one appeared from the Sheriff’s Dept. and no monthly stats report was received.

 

2. Constable Report.  Constable Hillestad had no reports.

 

3. Racetrack matters including discussion and possible action on track use by Police Dept. for training without sirens, proposed fund raiser, and 2010 schedule.
   Dave Grueneberg reported that the proposed fund raiser discussed at the last meeting has been put on  hold. Grueneberg presented the proposed 2010 schedule. A practice originally proposed for May 8^th was changed to May 12.  In addition to the regular races and practices, Grueneberg requested two dates for non racing events like car show/concert/flea market.  The board advised Grueneberg that the non racing events are subject to Board approval with sufficient notice to allow publishing on the agenda. Four dates in May – May 5, 7, 21 and 27 were requested for Emergency Vehicle Training for the Sun Prairie, Fitchburg and Middleton police departments.  The training would start at 7:00 a.m. and be completed by 11:30 a.m.  At this point, the training is not scheduled to include sirens.  A test will be performed prior to the dates in May with advance notice to the neighbors to determine whether sirens might be used.  Shapiro Hurley moved to give tentative approval to the proposed schedule and the Emergency Vehicle training operations, with the no use of sirens in the training allowed until testing is completed, neighbor reaction is received, and board approval is given.  The non racing events proposed are also subject to further review and Board approval; seconded by Lunde; motion carried 4-0.

    

   4. Discussion regarding installation of street light at Hwy 138 and Hill Rd. and any necessary action.  The Board approved the installation of the streetlight at the January 19^th board meeting.  The invoice for the installation will be approved at this meeting and Alliant can begin installation when payment is received.

    

   5. Report from Planning Commission and any action necessary.

   1)       Discussion on driveway on Grover Stone Rd. parcel.  Dan Klingbeil was present representing the owner.  The driveway is about 700 feet long and would have one bumpout.  The entrance to thenew driveway will be on the west side of the parcel to allow adequate vision.  The commission approved the driveway location.

   2)       Status update on Old Stone Pet Lodge CUP change.  A summary of the town action was given at the public hearing at Dane Co.  One person protested the change so the matter was referred to the ZLR work meeting.  Chairman Beske will attend.

   3)       Sub, #1 to Dane Co. Ordinance Amendment 21, 2009-2010, regarding residential uses in the A-1 Ex. District.  Town action on Sub. 1 is due to the county clerk by Feb, 15^th.  Sub. 1 to OA 21, 2009-2010 was adopted by the County Board on December 17, 2009.  The commission recommended approval of Sub. 1 to OA 21, 2009-2010.   Shapiro Hurley moved, Sperle seconded, to accept the commissions recommendation to approve  Sub, #1 to Dane Co. Ordinance Amendment 21, 2009-2010; motion carried 3-0 with Chairman Beske abstaining.

   4)       Draft Sub. 1 to Dane Co. Ordinance Amendment 22, 2009-2010, which would provide reduced Conditional Use Permit and rezoning fees for Dane Co. farmers seeking to build a primary farm residence.  Town action is not required on sub. 1 to OA 22.  Information only; no action taken.

   5)       Set date for Comprehensive Plan Review at end of February.  The annual Comprehensive Plan Review meeting will be held in conjunction with the regular March Planning Commission meeting.

    

   6. Consent Agenda:

   ·         Minutes.

   ·         Treasurer’s Report.

   ·         Vouchers and Checks.

         Shapiro Hurley moved, Sperle seconded, to approve the consent agenda; motion carried 4-0.

    

   7. Correspondence and necessary action.
   • H&S Personal Property Tax bill discussion and action as necessary.  The clerk and the Treasurer updated the Board on the status of the missing personal property bill.  This will be treated as omitted taxes.
   • CARPC opening.  The Board was advised of the CARPC opening to complete the term of Harold Krantz who died last week.
   • The renewal of the agreement with Gundersen Lutheran for the random drug and alcohol testing was approved on motion/second by Sperle/Shapiro Hurley; motion carried 4-0.

    

   8. Consideration and possible action on execution of Roundabout Maintenance Agreement for Hwy 138/Hwy 14 intersection.  No action was taken as the Village of Oregon is still reviewing the agreement.

    

   9. Gallagher Culvert Benchmark survey work.  The revised contract with Mead and Hunt was executed.

    

   10. Hwy 51 study update.  Beske reported that the next public information meeting is scheduled for August 2010.  DOT expects to make the final decision in September 2012.

    

   11. Verizon contract update and necessary action, if any.  No information has been received as to the status of this project.

    

   12. Tractor Blade Purchase.  Supervisor Lunde attended the auction and was successful in obtaining a 10’ blade that will attach to the tractor for $1400.

    

   13. County Communications System.  Discussion and possible action on Letter of Intent.  No further Board action was taken on this matter at this time.

    

   14. Discussion and possible consideration and action on resolution regarding Towns position on Dept. of Revenue County Assessment proposal.  Shapiro Hurley moved, Sperle seconded, to approve Resolution No. 2010-02-01 Opposing County Assessment; motion carried 4-0.  Resolution 2010-02-01 is attached to these minutes by reference.

    

   15. Reports of meetings attended by the Board as necessary.

   1)  Working Lands information meeting held on January 28, 2010 at the Town of Dunkirk, hosted by the Towns of Rutland, Dunkirk, Dunn and Pleasant Springs had a good turnout of about 40 people.  The formation of Ag Enterprise Areas was discussed but no action was taken at this time.  This option would not necessarily need to be utilized by townships. Rutland paid the cost of the advertising and will inquire if the other three towns want to share in the cost.  Rutland will pay its share of the cost of the refreshments provided by the Town of Dunkirk when the total is learned.

    

   16. Adjournment.  Sperle moved, Shapiro Hurley seconded, to adjourn the February 2010 Board meeting.

    

   Respectfully Submitted,

   Dawn George, Clerk