BOARD MEETING MINUTES

January 5, 2010 – 6:30 p.m. 

                                                                                                                                                                                               

Chairman  Beske called the meeting to order.  Present were Supervisors Shapiro Hurley, Sperle, Lunde, Clerk George, Treasurer Sime, and Constable Hillestad.  Also present were town residents Laura and Peter Burno, Ron Paltz and Dane Co. Supervisor Denise Duranczyk.

 

1.  Appearance by Dane Co. Sheriff Dept. representative.  No one was present from the Sheriff’s Dept.  The Board reviewed the monthly stats report and the yearly summary.

Year end summary for 2009: 

Total citations:              573

                                    343 (approximately) were for speed related incidents

Total calls for service:  628

Total citations were up from 547 in 2008 to 573 in 2009

Total calls for service were down from 718 in 2008 to 628 in 2009.

 

2.  Constable Report.  Constable Hillestad had no calls to report.

 

3.      Racetrack matters including discussion and possible action on track use for testing including use of sirens.  Dave Grueneberg was present and explained that an officer from Sun Prairie does training  for Fitchburg, Middleton and other

municipalities and would like to utilize the racetrack.  The training would take place in April or May, but would not take place in 2010.  The officer would consider doing a test run in 2010.  The consensus of the board was the test should be run and then the board would consider the matter further after receiving feedback from residents.  Residents within a mile radius of the racetrack would be notified of the testing which would take place on a Saturday in April.  This matter will be addressed again at the May Board meeting.  Grueneberg also advised the Board that he had been asked about the possibility of holding a fund raiser for breast cancer which might include motorcycle dyno runs, burnouts, a DJ providing music for a dance off.  As this matter was not on the agenda, there was limited discussion and Grueneberg was  advised that the board would have to look at the proposed schedule of events and that motorcycles are not normally allowed although this would not involve any racing.  Liability insurance and waiver issues would also need to be addressed.  The proposed fund raiser and the proposed schedule will be included on the February agenda.

 

4.      Discussion regarding proposed Badfish Creek signage and necessary action.  No one was present regarding a proposal to install signs on roads that are crossed by the Badfish Creek.  Discussion noted that the purchase of the signs by

      the Friends of Badfish Creek would be funded by a grant from Madison Metropolitan Sewerage District; Shapiro Hurley moved, Lunde seconded, to accept the proposal for the sign installation on town roads with the town installing the

      posts and the Friends of Badfish Creek covering all future maintenance; motion carried 4-0.  The posts and signs would need to placed far enough off the road so as not to interfere with equipment on the roads.

 

5.  Report from Planning Commission and any action necessary.

1)  Conditional Use Permit 2125 by Old Stone Pet Lodge located at 4353 Old Stone Rd. (Section 20) to increase the square footage of the building and increase hours of operation.

• The commission recommended the Town Board approve amendment of the CUP to increase hours of operation (7 am – 7 pm for dogs outside; customer drop-off: 7 am – 6 pm Saturday and Sunday) and to allow expansion of the building to 10,000 square feet.  Special events to be limited to no more than 5 per year with advance notice to Board.

Board action:  Sperle moved, Shapiro Hurley seconded, to accept the commissions recommendation to approve CUP 2125 to allow the change to the hours of operation,  the increased square footage allowed and to allow no more than 5 special events per year with advance notice to the Town Board; motion carried 4-0.

 

      2)  Petition 10114 to include a deed restriction to prohibit residential development on parcel051022393042 located at 3956 Old Stone Rd. (Section 22).

• The commission recommended the Town Board approve Petition 10114 as amended and adopted by Dane County.
• Board action:  Motion/ Shapiro Hurley, second/ Sperle to accept the commissions recommendation to approve Petition 10114 as amended and adopted by Dane County; motion carried 4-0.

 

            3)  Final CSM for Kotlowski/Weaver property.  Amended Side Agreement to prohibit the application for any Conditional Use Permits without Town Board approval on the A-2 zoned parcel to reflect the change of zoning on the two lots.

 

• The commission recommended the Town Board approve final CSM #12515 and to approve signing of the CSM by the Town Clerk.

      Board action:  Motion and second by Sperle and Shapiro Hurley to accept the commissions recommendation to approve the final Kotlowski/Weaver survey; motion carried 4-0.

 

• The commission recommended the Town Board approve the release document of previous restrictive covenant #4457727 and to authorize Town Chair and Town Clerk to sign agreement.

Board action:  Shapiro Hurley moved, seconded by Beske, to accept the commission’s recommendation to approve the restrictive covenant release and the execution of the document by the Chairman and Clerk; motion

carried 4-0.

 

• The commission recommended the Town Board approve the new restrictive covenant, to be signed by Kotlowski, Weaver and the mortgage company, and that the escrow to be held by town until a recorded copy of side agreement is received.

Board action:  Shapiro Hurley moved, seconded by Lunde, to accept the commission’s recommendation to approve the new restrictive covenant; motion carried 4-0.

 

        4) Dane Co. Ordinance Amendment 44, 2009-2010, creating a Planned Unit Development

            (PUD) District.

• Planning commission recommendation to Town Board was to approve Ordinance Amendment #44, 2009-2010.

Board discussion and action:  Shapiro Hurley moved, Lunde seconded, to accept the commissions recommendation to approve OA 44, 2009-2010; motion carried 4-0. It was noted that the town’s Comprehensive Plan would have to be amended to allow use of a PUD and that some potential areas would have to be identified; some possible areas could be in the Deer Point business park area near Stoughton, near Brooklyn, near Oregon and near the new Hwy 14 area after the new road was completed.

 

       5) Dane Co. Ordinance Amendment 45, 2009-2010, creating Transfer of Development Rights (TDR) zoning district.

• Planning commission recommendation to Town Board to approve Ordinance Amendment #45.

Board discussion and action: Use of the TDR zoning districts would be voluntary.  Rutland has used this several times on a case by case basis to date. The long term goal is to try and cluster new development and residences as much as possible; creating districts would allow persons with available splits to benefit from their splits without taking prime ag land out of production.  This ordinance amendment does not contain ratio language and our comprehensive plan doesn’t currently address this.  Future language could contain multiplier language; currently the Town has used 1 for 1 transfers.  Shapiro Hurley moved, Sperle seconded, to accept the commissions recommendation to approve OA 45, 2009-2010; motion carried 4-0.

 

      6) Dane Co. Ordinance Amendment 46, 2009-2010, regarding copy area of signs.

• Planning Commission recommendation to Town Board was to approve Ordinance Amendment #46.

Board action:  Shapiro Hurley moved, Lunde seconded, to accept the commissions recommendation to approve OA 46, 2009-2010; motion carried 4-0.

 

6.  Consent Agenda:

·         Minutes.

·         Treasurer’s Report.

·         Vouchers and Checks.

Sperle moved, Shapiro Hurley seconded, to approve the items on the Consent agenda; motion carried 4-0.

 

7.  Correspondence and necessary action.

·         Constable Hillestad will get further information on the cost of installing a streetlight at the intersection of Hwy 138 and Flint Road and report back at the next meeting.

·         Beske reported on upcoming meetings on the Hwy 51 project.  There are meetings to be held on Jan. 20^th and Jan. 21^st.

·         Waste Management will be advised that the Town is not happy with the service we have been receiving as far as emptying the recyclable containers over the holidays.

·         The Town has received information that the City of Stoughton has annexed the 17 acres of the former Nelson/Harried property now owned by the City of Stoughton.

 

8.  Consideration and possible action on execution of Roundabout Maintenance Agreement for Hwy138/Hwy 14 intersection.  Action on this matter is deferred until the February meeting.

 

9.  Gallagher Culvert Benchmark survey work.  Jon and Susie Forde have agreed to pay one-third of the cost of the proposed survey; we have not heard from the Furseth Bros. Sperle moved,   Shapiro Hurley seconded, to proceed with the surveying if the Furseth Bros. agree to pay 1/3 of the cost; motion carried 4-0.

 

10.  Oregon Fire/EMS labor contract; consideration of adoption.  Shapiro Hurley moved, Lunde seconded, to give approval of the labor contract of the Firefighters Union Local 311; motion carried 4-0.

 

12.  County Communications Radio System.  Discussion and possible action on Letter of Intent.     Discussion was held regarding meetings attended and recommendations received regarding this matter.  Shapiro Hurley moved, Lunde seconded, to reject signing the Letter of Intent until after the 'margin-left:.25in'>       January 13^th meeting and to authorize the chairman to sign a modified agreement if it seems reasonable (possibly including a cap on expenditures and a more equitable formula); motion carried 4-0.  This matter may be addressed further at a special meeting after the Town Caucus on January 19^th.  It was noted that the Town does not anticipate buying new radios for the town patrolmen but continuing with the cell phone use currently in use.

 

13.  Discussion on possible Quad Towns meeting with speakers on the Working Lands Initiative.  A meeting will possibly be held during the week of Jan. 24^th, if possible.  

 

14.  Comments on landfill well monitoring results and private well testing.  The Board received the results of the annual monitoring well sampling event as well as the results of the seven private residences sampling event.  The test on one of the private residences showed exceedences of chloroform but it has been determined that this is probably due to the recent well work done.  It will be checked again next year.   Shapiro Hurley moved, Sperle seconded, to approve the Agreement for Year 2010 Landfill Monitoring with Strand Associates; motion carried 4-0.

 

15.  Review WISLR map of proposed maintenance work.  The Board received a copy of a 5 year road maintenance program developed from the WISLR program for review.

 

16.  Reports of meetings attended by the Board as necessary.

·         Beske reported attending a meeting on Shoreland Management.

·         Beske and Shapiro Hurley attended a meeting regarding the funding of the Stoughton Senior Citizens.  They are still looking toward the townships funding 20% of the budget which would increase the town share to about $9,000 per year when fully implemented.

·         Sperle noted articles in the WTA Report pertaining to Dept. of Revenue's proposal to go to County Wide Assessment.  The article also contains a sample Resolution to Oppose DOR County Assessment proposal.

 

17.   Motion for Adjournment of January 2010 Board meeting by Shapiro Hurley/Sperle; motion carried 4-0.

 

       Respectfully Submitted,

       Dawn George, Clerk