RUTLAND BOARD of REVIEW  FIRST MEETING

June 1, 2010 – 6:15 p.m.

1.  Roll Call.  Present were Chairman Dale Beske, Supervisors Jeanette Walker, Milt Sperle, Jim Lunde,  Clerk Dawn George and Assessor Dave Edge.  Treasurer Kim Sime was also in attendance.

2.  Verification of publication and posting in three public places plus the Town Hall door.  The notice applying to this meeting of the 2010 BOR has been posted at the Town Hall,  the Town of Rutland Collection Center, White Rock Bar and Carter & Gruenewald

     and published in the Oregon Observer and Stoughton Hub.

3.  Select a Chairperson and Vice Chairperson.  Beske opened the nominations for Board of Review Chairman.  Sperle moved, Lunde seconded, to nominate Dale Beske as chairman of the 2010 Board of Review.  No other nominations were made; Walker moved,

     Sperle seconded, to close nominations for BOR Chairman; motion carried 5-0.  Sperle moved, Lunde seconded, to cast a unanimous ballot for Beske for Chairman of the 2010 Board of Review.   Lunde moved, Walker seconded, to nominate Milt Sperle to serve

     as the Vice Chairman of the 2010 Board of Review.  No other nominations were received.  Walker moved, Lunde seconded, to close the nominations and cast a unanimous ballot for Milt Sperle for Vice Chairman of the 2010 Board of Review; motion carried

     5-0.

4.  Verification that at least one member of the Board of Review has met the mandatory training requirements  specified in 70.46(4), Wis. Stats.  Clerk Dawn George reported that Beske, Sperle, Walker and George all received training and certification in March and

     May of 2010 and that the Dept. of Revenue has been sent PA-107 (Board of Review Member Training Affidavit) (May 21, 2010).

5.  George moved to adjourn the first meeting of the 2010 Board of Review until July 7, 2010 when it is anticipated that a date may be known when the assessment roll will be complete; seconded by Jeanette Walker; motion carried 5-0.

 

 

 

RUTLAND BOARD MEETING

June 1, 2010 – 6:30 p.m.

                                                                                               

       Present: Chairman Beske, Supervisors Sperle, Walker and Lunde, Clerk George, Treasurer Sime & Constable Hillestad.                                                                                                                                                           

1.       Appearance by Dane Co. Sheriff Dept. representative, Deputy Cindy Holmes.  Holmes presented the monthly stats report.  Deputy Holmes reported that they had not been able to get the speed boards up in Ol’ Stone Estates but that they have been in contact with citizens in the subdivision and that some enforcement has taken place.  Deputy Holmes also noted that the 4^th of July is coming up and in the past there have been some problems with people shooting off fireworks without permits.  Constable Hillestad will contact a resident regarding previous problems.

 

2.       Constable Report.  Constable Hillestad had no reports.

 

3.       Update on Church restoration.  Myron Bacon reported that the insulation has been installed on the walls and will be installed on the ceiling after the walls are drywalled.  A young man is working on repairing the floors using lumber under the raised platform for other areas that are in view.  This person is donating the labor for the repair but the cost of materials purchased will need to be paid. 

Bacon reported on two bids for the drywalling;  Howard Grote & Sons bid $3867; Complete Drywall bid $2851; Sperle moved, Walker seconded to accept the low bid from Complete Drywall at $2851; motion carried 4-0.

An invoice from City Wide Insulation was presented in the amount of $3325.  This cost is for the entire project.  The ceiling has not been completed.  Lunde moved, Sperle seconded, to pay for the work completed at this time with the amount to be determined; motion carried 4-0.  Lunde moved, Walker seconded, to authorize payment of the balance due once the ceiling insulation is installed and providing that the committee is satisfied with the work; motion carried 4-0.

 

4.       Racetrack report and review of any citizen comments received in connection with the emergency training use of sirens.  The May report was received.  Sperle moved, Lunde seconded, that since no citizen complaints were received in regards to the test of emergency training with the use of sirens, the use of sirens would be allowed for the rest of this season with a revaluation to take place in February; motion carried 4-0.

 

5.       Discussion and necessary action on 2010 road work. 

v      Opening and action on Sealcoating bids (7p.m.)  Bids for sealcoating Old Stone Rd. (from bridge east 4475’ to former Kenyon farm), Sunrise Rd., Flint Rd., and Oak Hill Rd. were received from Fahrner Asphalt Sealers - $68177(CRS-2 or HFRS-2), and Scott Construction - $73827 (HFRS-2) and $79087 (polymer-used where going to be swept soon after application).  Sperle moved, Walker seconded, to accept the bid received from Fahrner Asphalt ($68177); motion carried 4-0.

v      Crack Filling Service, Corp. proposal.  The proposal for crack filling the four roads listed above that will be sealcoated amounted to $10400; the proposal also would crack seal the larger cracks on Lake Kegonsa Rd. (north of Hwy 138) for an additional $1800.  Sperle moved, Lunde seconded, to approve the crackfilling of Old Stone Rd., Oak Hill Rd., Sunrise Rd. and Flint Rd at a cost of $10400 and to also include Lake Kegonsa Rd. (north of Hwy 138) based on inspection of Road Commissioner Myron Bacon; motion carried 4-0.

 

6.       Appearance by Cindy McGlynn, director, Stoughton Senior Citizens.  In response to a question from the Board about the operating budget, the Outreach Services which Rutland received and pays to McFarland, and the proposed 5 year step increases, McGlynn advised that the outreach services costs are taken out of the operating budget when calculating the town’s share.  The proposal would increase the amount that Rutland would pay from $5206 in 2010 to $9574 in 2014.  The Town has budgeted 4514 for 2010.  No  commitment from Rutland was set at this time.

 

7.       Board action granting Alcohol license, Operator’s license and coin-operated machine applications received as follows:

v      Class B Beer for Jenni Investments Inc. (Racetrack), David Grueneberg, agent-pit area).

v      Class B Beer for Jenni Investments Inc. (Racetrack), David Grueneberg, agent-grand stand area).

v      Combination Class B Beer and Alcohol for White Rock Bar.

v      Coin Operated Machines License (9) for White Rock Bar.

v      Operator’s License for:  Carolyn Bunnell, John Porter, Jason Cloud, Suzette Noyce and Jean Johnson.

Sperle moved, Walker seconded, to approve all of the above license renewals for a period from July 1, 2010 to June 30, 2011.

 

8.       Status of Old Stone Tavern Demolition.  The tavern/house building has been removed and fill is onsite to complete the leveling; there is some materials stacked onsite that are yet to be removed.

 

9.       Report from Planning Commission and any action necessary.

o        Site viewing report for Bud Sholts preliminary request for rezoning 14 acres on CTH A. Petition 10213 by Erwin and Joyce Sholts to rezone 2.0 acres from A-1 Ex. To RH-1 and 12 acres from A-1 Ex. to A-4 to create one residential lot.  The property is located just south of 882 US Hwy 14 (Sections 17 & 18).

 

Mr. Sholts, the seller, and Mr. Thompson, the buyer, were present.  The planning commission viewed the property on May 10, 2010. The $125 viewing fee was paid.

 

Dale Beske went over the following notes based on discussion at that viewing:

--Notation:  over half of the 14 acres viewed is wet land (low ground) with 5 acres in winter wheat

--The driveway would be about 900 feet long necessitating a bump-out about half way back at 450-500 feet. That bump-out would need to be 75’ long and 10’ wider than the driveway and be graded and graveled to allow emergency vehicles to pass each other at that point.

--The well and septic need to fit within the 2 acres with proper zoning setbacks in the RH-1 portion

--On the remaining portion—12 acres which will be zoned A-4 -- there will be a deed restriction which allows no further residential development.

--Conversion fee would be paid to Dane County on the 2 acres coming out of ag use.

--Certified Survey Map should be completed after the Dane Co. hearing in case they have any suggested alterations or feedback

Mr. Thompson then inquired about the process of building a pole shed

--Dale Beske explained it would depend on whether that building was for residential or agriculture use.

If it was for residential use, a building permit would be issued by the town building inspector and the building would need to be placed within the 2 acres zoned RH-1.  If the building was being used for Agriculture purposes, it should be placed within the 12 acres zoned A-4 with the proper building permit acquired through the town building inspector and prescribed setbacks.

Dale explained the process that once the Dane Co. Zoning and Land Regulation Committee approve the application, it goes to the county board, county exec, and back to the Town. Then the CSM must be recorded within 90 days. Once the CSM is approved the parcel may be built on.

--Split Summary—prior to this action, there were two splits. Now one split has been used for Petition #10213 for Sholts/Thompson.  Bud Sholts indicated that the one remaining split would be saved for use by his brother if he so desires per stipulation from his parents who originally owned the land.

 

The Planning Commission recommended that the Board approve Petition 10213 with a deed restriction on the 12 acres zoned A-4 that restricts any further residential building and the standard Town Agreement that

prohibits application for any conditional use permits issued without Town approval.

 

Sperle moved, Walker seconded, to accept the commissions recommendation to approve Petition 10213 with a deed restriction on the 12 acre area being rezoned to A-4 and with the standard side agreement with the Town prohibiting application for any conditional use permit on the A-4 rezoned area; motion carried 4-0.

 

10.   July calendar.  Because of July 5^th being considered a legal holiday, the July meetings will be shifted by one day.  The Planning Commission will meet on Tuesday, July 6^th and the Board will meet on Wednesday, July 7^th.

 

11.   Gallagher culvert survey.   The invoice for this has been received, the Forde’s and Furseth’s have paid their share as agreed upon and they have been sent copies of the survey.

 

12.   Consent Agenda:

·         Minutes.

·         Treasurer’s Report.

·         Vouchers and Checks.

Motion and second by Sperle and Lunde to approve the consent agenda as presented; motion carried 4-0.

 

13.   Correspondence and necessary action.

o        A letter was received from the Brooklyn Volunteer Fire District advising that Dane County has been awarded a $1,000,000 radio grant .  The Brooklyn Fire Department may be able to receive  up to

$45,454.54 with Brooklyn Fire adding a match of $11,363.64.  The moneys would be used to purchase 15 ground portable radios and 6 mobile radios.  This would complete the Brooklyn Fire radio system saving local taxpayers $45,000.  The strings attached are the answers to the following questions:  1) Is your municipality NIMS compliant now?  2) If not, will you be able to be NIMS compliant by the end of 2010?  3) We will not be able to be compliant by the end of 2010.  The clerk will check the records to see if we are compliant, and if not, determine what is necessary to become compliant by the end of 2010.

o        The clerk advised the board of action necessary if there was a desire to change the patrolmen’s health insurance coverage for 2011.  The consensus was to continue with the same level of coverage.  Currently, the Town pays the entire premium unless it exceeds 105% of the lowest cost plan available in Dane County.

o        Supervisor Sperle reported that the owner of some lots at Graves Cemetery had inquired about the possibility of installing a fence around Graves Cemetery.  The consensus at this time was not to install fencing as this would be quite expensive.

 

14.   Consideration and possible action on execution of Roundabout Maintenance Agreement for Hwy 138/Hwy 14 intersection.  There will be a 138/14 Interchange Ore-PS&E Plan Review meeting at 1:30 p.m. on June 15^th with DOT on this matter.

 

15.   Discussion regarding possible regulation of outdoor wood boilers/furnaces.  No one was present at this meeting regarding this matter; the matter will be taken off the agenda for now.

 

16.   County Communications System.  Update, discussion and necessary action on this matter.  We have been advised that the county is working on an updated agreement but have nothing definitive at this time.

 

17.   Upcoming meetings and reports of meetings attended by the Board as necessary.

v      Joint Board/Oregon Fire/EMS.  Chairman Beske will check with a town resident to see if this person would be willing to serve as the Town’s representative.  If not, the town may need to place an ad to get a representative.

 

19.  Application from Eugster Farm Market, 3865 STH 138, for a Class “B” Beer and a Class C Wine License.  Discussion continued from previous meeting; action as necessary.  Due to the absence of the applicant, Sperle moved to table this issue until the next Town Board meeting; seconded by Walker; motion carried 4-0.

 

18.    Sperle moved, Lunde seconded, for Adjournment of the June 2010 Board meeting; motion carried 4-0.

 

Respectfully Submitted,

Dawn George, Clerk