COMPUTER ASSISTED REVALUATION

EDUCATIONAL MEETING

December 1, 2009 – 6:00 p.m.

 

Linda Gardiner, Gardiner Appraisal Services, explained about the computer assisted revaluation that will be completed for the Town of Rutland for the 2010 assessment roll.  She explained that this revaluation will bring the Town into compliance with State assessment standards.  Because this is a computer assisted revaluation, only properties that have been built in the last year or that have sold since the last revaluation in 2005 will be viewed.  These will be used to create a model that will be the basis used on all properties in the town.  Persons wishing to have their property included in the properties viewed may contact Gardiner Appraisal Services.  This revaluation will begin within the next few weeks and all staff conducting the revaluation will have identification cards signed by a town official.  Because the revaluation is being completed, Open Book and Board of Review will not take place until later in the summer. 

 

BOARD MEETING

December 1, 2009 – 6:30 p.m. 

                                                                                               

Chairman Dale Beske called the board meeting to order.  Also present were Supervisors Lunde, Sperle, Shapiro Hurley, Clerk George, Treasurer Sime and Constable Hillestad.  Town resident Allan Wikum was also present.        

                                                                       

1. Appearance by Dane Co. Sheriff Dept. representative.  No one was present from the Sheriff’s department but the monthly stats report had been submitted by Deputy Holmes; it was reviewed by the board.  Allan Wikum noted that there is a lot of speeding on Center Rd. early in the mornings.

 

2. Constable Report.  Constable Hillestad noted that he had not received any reports of rifles being used during the recent gun deer hunting season.  He did distribute flyers to some of the hunting areas.

 

3. Report from Planning Commission and any action necessary.
• Site Visit for Pete Dunn Driveway permit.  There was consensus to recommend the issuance of a driveway permit based on the planning commission viewing for Peter Dunn for a residential driveway off of Sunrise Road accessing the lot west of 4237 Hwy 138. It was agreed the driveway would be about 1200 feet long with 2 bump outs. The easement would be 66 feet wide along the south property line of the Lee Dunn Parcel (785 feet) and then it would turn to the south or southwest on Lot 2.  The house would be positioned in the south end portion of lot 2.  The road culvert will be sized by Patrolman Wethal.  A culvert may be needed on the driveway to permit current drainage patterns to continue.

Board action: Chairman Beske noted that there may need to be culvert further in on the driveway to take care of an existing drainage swale, but that the county would most likely deal with that with the erosion control permit that will be necessary because of the length of the driveway.

 

4. Consent Agenda:

·         Minutes of 11/3/09 and 11/10/09 meetings.

·         Treasurer’s Report.

·         Vouchers and Checks.

Motion by Sperle, second by Shapiro Hurley to approve the consent agenda items; motion carried 4-0.

 

5. Cell Tower status report and re-approval of lease and memorandum of Agreement revisions, as necessary.  The lease and Memorandum of Agreement has been updated by Verizon to reflect changing the utility easement from a 6’ underground easement to a 10’ overhead easement and non-exclusiveright-of-way; Shapiro Hurley moved, Lunde seconded, to authorize the chairman and clerk to execute the updated lease and Memorandum of Agreement documents; motion carried 4-0.

 

6. Correspondence and necessary action.

·         Les and Kathleen Swanson had inquired about process to get a streetlight at Hwy 138.  Constable Hillestad will check on the cost of installation of a light.

·         The Board agreed to silver maintenance agreement for the AutoMark election ballot marker without a 4-year commitment; this will provide for a maintenance machine check every two years.

·         Beske reported that he had received quotes from Thom Grenlie and Mead & Hunt to establish a benchmark to establish the level of the culvert on Gallagher Lane; a letter will be sent to Jon & Susie Forde and Furseth Bros. regarding cost sharing on this project.

·         A town resident will be advised that the matter regarding drainage and trees is a neighbor-to-neighbor boundary issue and not a town issue.

 

7. The Caucus date was set for January 19, 2010 beginning at 6:30 p.m.

 

8. Appointment of Election Inspectors for two year term.  The following residents were approved for the new 2-year terms as election inspector:  Eleanor Aaberg, Jean Bawden, Elaine Halverson, Ronda Wethal, Pat Foltz, Leslie Burch, Mark Hanson, Jeanette Walker, Rose Dokken, Dottie Richardson, Jane Wikum, Mark Porter, Alfredo Delgado, Judy Medina, Danyell Franz, Norma Winch, Dona Berge.  Motion and second by Shapiro Hurley and Sperle; motion carried 4-0.

 

9. Consideration and possible action on execution of Roundabout Maintenance Agreement for Hwy 138/Hwy 14 intersection.  The town attorney is reviewing the revised intersection maintenance agreement for the Hwy 138/Hwy 14 intersection.  Sperle moved, Shapiro Hurley seconded, to authorize the clerk and the chair to sign the agreement upon approval of the town attorney; motion carried 4-0.

 

10. County Communications System.  Discussion and possible action on Letter of Intent.  The consensus of the Board was to defer this matter until the January Board meeting as this matter will be addressed at meetings next week.

 

11. Discussion and necessary action for Addendum of Agreement for the Fly Dane 2009-2010 project.  The Addendum of Agreement for the Fly Dane 2009-2010 project basically acknowledges the delay in receiving the information from the end of 2009 to spring of 2010;  Shapiro Hurley moved, Lunde seconded to authorize the execution of the Addendum of Agreement by the clerk and chairman; motion carried 4-0.

 

12. Reports of meetings attended by the Board as necessary.

·         TRIP Fund Application.  Shapiro Hurley reported attending the meeting and further reported that the money was evenly divided between the 13 applications; the Town of Rutland will receive $17500 for the paving of the southern portion of Center Rd. in 2011.

·         Beske reported on attending the meeting regarding the 2010 Stoughton Fire/EMS budget.

·         Shapiro Hurley reported attending the Working Lands meeting; agenda items included Farmland Preservation Planning and Zoning, Agricultural Enterprise Areas, Purchase of Agricultural Conservation Easements, Soil and Water Conservation Standards.  Shapiro Hurley felt this matter might be a good topic for a Quad Towns meeting.  Chairman Beske will check to see if there is interest in having a Quad Towns meeting in January with this topic on the agenda.

 

13. Sperle moved, Shapiro Hurley seconded, to approve the Christmas gifts to Town employees and representatives as presented; motion carried 4-0.

 

14. Adjournment of the December Board meeting was moved and seconded by Sperle and Shapiro Hurley; motion carried 4-0.

 

Respectfully Submitted,

Dawn George, Clerk