DRAFT until approved by Board

 

BOARD MEETING

September 1, 2009 – 6:30 p.m. 

                                                                                               

Chairman Beske called the meeting to order.  Present:  Chairman Beske, Supervisors Lunde, Sperle, Shapiro Hurley, Clerk George, Treasurer Sime, and Constable Hillestad.                   

                                                                                               

1.      Appearance by Dane Co. Sheriff Dept. representative.  Due to a call, no representative from the Sheriff’s Department was present.  The monthly stats report was reviewed.

 

2.      Constable Report.  Constable Hillestad had no reports for the month other than seeing some trash along the road just south of the town line in the Town of Union in Rock County.

 

3.      Racetrack monthly report.  Dave Grueneberg was not present but the August report was reviewed. 

 

4.      Rutland Church restoration status.  Myron Bacon and Mark Hanson were present and reported that they have applied for a grant from Dane Co. Cultural Affairs for the insulation on the interior of the church.  Because the grant would be for the insulation, work on that must wait until the grant has been approved.  Bacon and Hanson reported that the pews and stoves have been removed and at a very successful work meeting held on the Saturday previous to the meeting, all the walls and ceiling were gutted.  Although the grant won’t be approved until December so no work can be done on the insulation, they can work on the wiring and putting up the paper that will be placed under the insulation.  The committee will also be working on determining what type of heating can be placed in the church.  Although the original impression that the committee did not need to get State Historical Society approval for the restoration of the inside, the committee has now learned that because the Town owns the building, there must be some approval from the State Historical Society.  The committee plans on scheduling another work meeting in the near future.

 

5.      Oak Ridge Road work status.  Oak Ridge Rd. Residents present:  Mike & Amy Lemoine, Carol Rettig, Jim Gordon, John Lutz, Rick and Emily Burkholder.

A number of the residents spoke to the Board advising that they did not understand that double sealcoating was not paving and that they were not in favor of double sealcoating of Oak Ridge Rd.  They felt that all other town roads were paved when reconstructed and not double seal coated.  They were in favor of using the money that was to be spent on the double sealcoating toward paving the road.  The residents were advised that the reason the Board opted for the sealcoating of the newly laid 9” gravel base (15” on north end) was because of the muck that is under the north end of the road and because of cost considerations.  The residents advised the board that they would be in favor of paving the portion of the road that does not have the muck under it or a cul-de-sac.  The Board advised the residents that a cul-de sac was considered, but was not pursued because of the possible delay in receiving emergency services and insurance rates.  Some of the residents did not feel this was an issue.  John Lutz presented some figures on paving costs.  The Board agreed to check on possible penalties that the Town would incur for defaulting on the sealcoating contract with Scott Construction, the schedule of the sealcoating (Oak Ridge Rd. maybe on the schedule within the next couple of weeks), ballpark figures of the cost of paving the entire length of the road or half the road either with just a binder coat or both layers.   Lutz will also provide the estimates that he has obtained.  Another meeting will be scheduled for either September 8^th or September 15^th to further discuss the matter.  The residents will be advised of this meeting as soon as the date is set.

6.      Report from Planning Commission and any action necessary.  

1)  Petition 10092 by Eric Grover to rezone 8 acres from A-1 Ex. and 2 acres from RH-1 to RH-3 located 160 feet southwest of 3752 Old Stone Rd. (Sec. 23) to expand current residential postage stamp to remainder of lot. The Commission recommended the Board approve the rezone of 8 to 10 acres. Not creating a new house site, just adding to the existing lot size.

Board action:  Sperle moved to accept the Planning Commission recommendation to approve Petition 10092; seconded by Shapiro Hurley; motion carried 4-0.

 

2) Inquiry by Tim Kotlowski regarding lot line adjustment for property on Old Stone Rd and construction of a pole shed at property located at the quarry on Center Rd. Rezoning Petition 10111 has been filed with Dane Co. proposing rezoning 7.12 acres from RH-1 to RH-2 and rezoning 4.11 acres from A-2(8) to A-2(4).  This petition as filed or as amended will be on the October meeting. No action taken on Old Stone Rd inquiry. Pole shed inquiry-Dale will re-inquire on terms of pole shed on A-1EX land and not being used for Agriculture. 

Board action:  Surveyor Paul Spetz appeared at the meeting with a revised zoning map.  The revised map was necessary because it appeared that a small rectangle of land would appear to have to have to change ownership several times in the process.  Discussion was held regarding the lots lines and the setbacks needed to allow animals.  Spetz will confirm with owner Tim Kotlowski that the there will be 50’ to the lot line on the parcel being sold and the A-2 parcel being retained by Kotlowski with the shed will have 48’.

 

3) Ordinance Amendments #13, 16, and 17, 2009-2010 regarding preservation of topography near property lines.  These ordinance amendments would limit changes to the existing grade (elevation or topography) within 5 feet of property lines.  The purpose of the amendments is to maintain the character of neighborhoods and address recurring problems of stormwater runoff between adjoining properties.  The three “companion” ordinance amendments are identical and are proposed to the respective chapters to ensure consistency of administration and enforcement between the Zoning division of the Planning and Development Department and the Land Conservation Division of the Land and Water Resources Department.  Town action needed on OA 16 only (Chapter 10). The Commission recommended the Board approve OA 16 contingent upon Towns Association approval.

Board action:  A communication was received from DCTA recommending approval of OA16.  Shapiro Hurley moved to accept the Planning Commission recommendation to approve OA 16; seconded by Lunde; motion carried 4-0.

 

7.      Consent Agenda:

• Minutes.
• Treasurer’s Report.
• Budget Status Review.  Gardiner Appraisal Service has submitted cost information for a computer assisted revaluation for 2010.  This item will be placed on the October agenda for further consideration and action.

• Vouchers and Checks.

Shapiro Hurley moved, Sperle seconded, to approve the consent agenda with the correction to the check list; motion carried 4-0.

 

8. Cell Tower status report.  Discussion held regarding the lease revisions proposed by Verizon and the town attorney.  The consensus of the Board was to direct our attorney to work with Verizon to see if they would accept changes that our attorney feels is fair.  This matter will be reviewed at the special meeting to be scheduled the on either Sept. 8 or Sept. 15.

 

9.  DCTA dues and 2009 budget.  The DCTA is proposing to increase the cap on the dues by $300 to enable the association to continue the new services phased in in 2009.  Although the increase is a substantial percentage, the Board felt that the new services were beneficial to the town and therefore Shapiro Hurley moved, Lunde seconded, to extend the cap on the dues by $300; motion carried 3-0-1 with Sperle abstaining.  Sperle is a member of the DCTA executive board.

 

10.     Correspondence and necessary action.

• The Board approved a new Memorandum of Understanding for SVRS Services for 2010-2011.  This is with the Dane County Clerk and covers the updating of the voter registration and election records database.  This approval authorizes the clerk to execute the MoU.
• A report of service from the Stoughton Senior Citizens was received.  This matter will be placed on the October agenda for further review and possible action.
• A letter was received from Rural Insurance advising that on the recent renewal of the policy, the inflation factor on the buildings coverage was reduced to 2% from 6%.  The Board advised the clerk to correct this to the previous rate of 6% as the premium increase would be negligible.
• A copy of a letter to John Olsen from the State Historical Society was received advising the cataloging of the Tuttle Cemetery in Section 18 of the Town.  This property was the former Fosso property.  This letter and information will be placed on the October Planning Commission agenda so the Planning Commission is also aware of this.

 

11.    Adjournment.  Sperle moved, Shapiro Hurley seconded to adjourn the September 2009 Board meeting.

 

Respectfully Submitted,

Dawn George, Clerk