Copyright © 2009 Town of Rutland, Dane County, Wisconsin
Dawn George, Clerk
Webmaster: webmaster@town.rutland.wi.us
Updated: July 27, 2009
DRAFT until approved by Board
RUTLAND BOARD MEETING
July 8, 2009 – 6:30 p.m.
Chairman Dale Beske called the meeting to order. Present: Chairman Beske, Supervisors Sperle, Shapiro Hurley and Lunde, Clerk George, Treasurer Sime. No Constables were present.
1. Appearance by Dane Co. Sheriff Dept. representative. Community Deputy Cindy Holmes appeared and presented the monthly stats report. Holmes also reported on the data received from the speed board that was in use a couple of days on Game Ridge Trail. Of the 204 vehicles reported, 99 were at or under the speed limit and 105 were recorded at over the speed limit. The Sheriff’s Dept. will use the information gathered to determine the busiest times for enforcement of the speed limit.
2. Constable Report. Constable Hillestad had submitted reports regarding an abandon car issue that had been resolved, and another matter that was still open.
3. Road issues:
1) Culverts on Oak Ridge Rd. A letter will be sent to all Oak Ridge Rd. residents advising of the imminent road reconstruction. Letters will be sent to the four property owners on the west side of the road advising that a culvert will be installed across their joint driveway by the town as part of the reconstruction process, but that they will need to pay the town for the actual cost of the culvert. That culvert is anticipated to be a 15” x 40’ culvert plus endwalls. A 15” x 30” culvert will also be installed at the driveway across the road with the town installing and the property owner paying the town the actual town costs of the culvert. The patrolmen will check on which driveways on Oak Ridge Rd. are paved and the letter will advise all Oak Ridge Rd. property owners that the town patrolmen will regrade all driveways after construction to match the road and for those with paved driveways, they will be double sealcoated when the road is double sealcoated.
2) Culvert on Old Stage Road/Shady Willow Rd. The Board approved changing the culvert that is being replaced at the corner of Old Stage Rd. and Shady Willow Rd. to go across Shady Willow instead of Old Stage Road. This will require purchasing an additional 30’ of culvert, but it is thought that this will improve the drainage off the road.
3) Salt contract. Discussion was held regarding the option of having the salt delivered at a cost of $62/ton versus the option of picking up the salt at a cost of $72.02 per cubic yard. The only way the town could take delivery of the salt (a minimum of 20T.) would be to dump the salt outside the Quonset building and then use the loader to move it inside. It was also noted that if we agreed to have it delivered direct, there was a possibility that we might run short and not be able to get it at the needed time. We have always picked up the salt at Dane County. The agreement between Dane Co. and the Town of Rutland was executed to approve that the Town will be picking up 150 cu. Yards at a cost of $72.02 per cubic yard. (A cubic yard is considered 1.1 T.)
4) Patrolman Wethal had obtained an old grader for parts. He and Patrolman Wendt have torn the old grader apart and obtained a number of parts that will fit the Town’s grader for repairs which will result in a substantial savings to the Town. The Board agreed to reimburse Patrolman Wethal the $200 he paid for the old grader.
4. Report from Planning Commission and any action necessary.
1) Petition 10066 by Todd Hanson to rezone 0.65 acres located at 430 Center Rd. (Section 27) from B-1to A-2
for zoning compliance for structures; Hanson’s lending institution is requiring a single zoning district. The
rezone to A-2 will require the recording of the standard side agreement between the town and the
petitioner prohibiting the application by the land owner for any conditional use permits without written town
board approval.
PC Action:
The Commission recommended the Town Board approve Petition 10066 with standard side agreement to
prevent application for any conditional use permits without written Town Board approval.
Board Action:
Shapiro Hurley moved, Lunde seconded, to accept the Planning Commission recommendation to approve
Petition 10066 with the standard town side agreement to prevent application for any conditional use permits
without written Town Board approval; motion carried 4-0.
2) Petition 10069 by Eric Grover, agent for Thomas Dyvebik, to rezone 10.3 acres located at 358 Lake
Kegonsa Rd. (Section 26) from A-1 Ex. to RH-3 to divide existing parcel into three lots for Rural Home use
(land swap between adjoining land owners and reconfiguring of the property lines).
PC Action:
The Commission recommended the Town Board approve Petition 10069. The three lots should include the
previously recorded deed restrictions on gravel work. Grover will provide documentation with previous deed
restriction wording. Discussion of driveway locations: Lot #2 across from Noreen Parrett’s; Lot #3 on
Casara Rd., across from existing driveway. Town will assess residents for the cost of paving.
Board Action:
Shapiro Hurley moved, Sperle seconded, to accept the Planning Commission recommendation to approve
Petition 10069 and to require that the existing recorded deed restrictions be amended to add the 3 lots being
created by this petition; motion carried 4-0. The deed restrictions state that the Town of Rutland will not
pay for paving of Casara Rd. In the event that the property owners determined that the road should be
paved, all costs of such paving would be paid by assessing the property owners. The deed restrictions are
not part of the county zoning action.
3) Petition 10070 by Joe Eugster, agent for Melvin Shotliff, to rezone 6.8 acres located north of 358 Lake
Kegonsa Rd. (Section 26) from A-1 Ex. to RH-2 for the creation of one residential lot. As there are no
residences available for this property, this rezone will entail the transfer of one building site from the Joe
Eugster property.
PC Action:
The Commission recommended the Town Board approve Petition 10070. The PC suggested documenting number of remaining splits on Eugster’s farm on Hwy. 138 by means of a Notice Document be filed against farm to document the removal of one split. The PC noted that this transfer was from better ag land to lesser in accordance with the Town’s Land Use Plan.
Board Action:
Shapiro Hurley moved, Lunde seconded, to accept the Planning Commission recommendation to approve Petition 10070 with a notice document specifying that one split from the Eugster splits is being used in this petition; motion carried 4-0.
4). Inquiry from Darlynn Hoare, 161 N Union, regarding additional drive to allow farm equipment into field.
PC Action:
Discussion: Rebuilding of N. Union Road raised the road bed substantially creating a section with a narrow, steep shoulder. Darlynn Hoare noted that it was no longer possible to safely enter farm fields from road; she has requested a new field driveway be permitted. Beske noted that there may be a $50 driveway
fee and $125 Planning Commission viewing fee, which could be waived if condition was caused by Township road work. Noted requirement for a 15”, 24’ long culvert to be supplied by landowner. The Planning Commission will view the site on Monday, July 13th at 6 pm at 161 N. Union Road.
5. Consideration and possible action on purchase of an Emergency Trailer by Brooklyn Fire Department. Bill Brockman appeared on behalf of the Brooklyn Fire Department to request consideration of the donation of a share of the cost of an emergency trailer that would be utilized by the Red Cross in response to an emergency situation. John Dahms, a Red Cross volunteer, was also present with the proposed emergency trailer that the Board was able to view. The one-time cost of the purchase and stocking of the trailer would be $6000. The trailer would be stocked with cots and blankets, food supplies, cleaning supplies and would be kept at the Brooklyn Fire Department. The Red Cross would take care of the insurance and would also restock the trailer after a use. The Red Cross would be the ones that would implement the use of the trailer in the event of an emergency. It would stay in the Brooklyn Fire District. This trailer would assist the Red Cross in being able to respond in the event of an emergency in a much faster and more efficient manner. The initial cost of $6000 would be shared by the five municipalities that make up the Fire District and the Brooklyn Fire/EMS Dept. Sperle moved, Shapiro Hurley seconded, to approve taking our share, $1000, from our Brooklyn Fire/EMS equipment reserve to pay our share of the cost of the Emergency Trailer; motion carried 4-0.
6. Racetrack report and rainout considerations. Dave Grueneberg appeared with the report of the June events at the racetrack. He requested that the schedule be changed to add a two-event day on August 29th to replace some of the rainouts in this year’s schedule. This would be late models and Mid-America cars. He also requested the schedule be changed to allow holding the season championships on September 4th instead of August 28th. This request will be addressed at the August Board meeting so that it may be listed on the published agenda along with the July events report.
7. Consent Agenda:
8. Tony Crooks appeared requesting permission to add a second driveway to his property at 974 Johnson Avenue. He was advised that it most likely would require a culvert be installed at his own expense. The Planning Commission will visit the site on Monday, July 13th at 6:30 p.m.
9. Report on previous meetings and future meetings regarding joint maintenance agreement for the Hwy 14/138 intersection Bike/Pedestrian Paths. Consideration of use of Community Sensitive Design Funds for landscaping options. The next meeting on this matter will be held on July 20th beginning at 6 p.m. Sperle moved, Shapiro Hurley seconded, to authorize the town officers to execute the joint maintenance agreement as amended by the Rutland attorney; motion carried 4-0.
10. Further consideration of Resolution not supporting formation of RTA and necessary action. No further action was taken on this matter at this time due to the state budget being adopted. The Town may rewrite this resolution at a future time.
11. Cell Tower status report. The Board was updated on recent developments regarding soil contamination found when the environmental testing was done. Chairman Beske advised that he is working with the town attorney regarding any costs for soil disposal that the Town may have to pay.
12. Weight Limit meeting update. The goal of the county is to have uniform ordinances throughout Dane Co. so that enforcement by the Dane Co. Sheriff’s Dept. is consistent. The Board agreed to continue to participate in this matter.
13. Gallagher Culvert Status. Chairman Beske reported that documentation on the now-dissolved Lower Badfish Creek Drainage District has been located. The drainage district was formed in 1916 and dissolved in 1945. He is working with the Forde’s regarding the cleaning of the ditch west of Gallagher Lane on their property to facilitate the drainage from the ditch on the east side of Gallagher Lane.
14. Correspondence and necessary action.
15. Adjournment. The July 2009 Board meeting was adjourned on motion/second by Sperle/Shapiro Hurley; motion carried 4-0.
Respectfully Submitted,
Dawn George, Clerk
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Copyright © 2009 Town of Rutland, Dane County, Wisconsin Dawn George, Clerk Webmaster: webmaster@town.rutland.wi.us Updated: July 27, 2009 |
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