Draft until Board Approval

 

BOARD MEETING MINUTES   

May 5, 2009

 

Chairman Beske called the meeting to order.  Present:  Chairman Beske, Supervisors Shapiro Hurley, Lunde and Sperle, Constable Shawn Hillestad, Clerk George, Treasurer Sime.

                                                                                               

                                                                                                                                                                                               

1.      Appearance by Dane Co. Sheriff Dept. representative.  Community Deputy appeared and presented the monthly stats report.  She also suggested anyone planning on attending the Road Weight Limits meeting on June 17^th should take along a copy of any permits currently being used.  She also reported that the speed board test done for a couple of days on Lake Kegonsa Rd.  report showed the average speed at just over 46 miles per hour, but there were several vehicles traveling at 67-68 miles per hour.  The northbound traffic total for the two days was 788 vehicles.

 

2.      Constable Report.  Constable Hillestad reported no calls.

 

3.      Appearance by Betty Thompson, Town Representative on Oregon Council on Aging, who presented the Board with the Oregon annual report and 2008 statistics.

 

4.      Town Representative to the Stoughton Senior Citizens.  The Board is looking for a new town representative to the Stoughton Senior Citizens due to the resignation of Caroline Werner.

 

5.      Report from Planning Commission and any action necessary.

·         Inquiry by Richard Snorek regarding possible rezone of back section of property at 3957 STH 138 to allow for auto repairs and sales.  Mr. Snorek was unable to attend and will be rescheduled for the June meeting.

·         Inquiry by Todd Hanson regarding removal of B-1 zoning to RH zoning on property at Center Rd.  Todd Hanson appeared asking to rezone his property that is on Center Rd. that is currently B-1.  After considerable discussion, it was agreed that he apply to County for A-2 zoning with the standard side agreement between the town and the applicant prohibiting application for any conditional use permits without written town board approval.

·         Inquiry by resident regarding concerns about transfers of splits as allowed by Comprehensive Plan.  Bob Postel appeared with concerns about how transfers of splits are accomplished.  The policy established in the current Comprehensive Plan was explained to Postel by Chairman Beske.

 

6.      Consent Agenda:

• Minutes.
• Treasurer’s Report.

• Vouchers and Checks.

Motion and second by Sperle and Shapiro Hurley to approve the consent agenda; motion carried 4-0.

 

7.      Correspondence and necessary action.

• Assessment Level Class Comparisons.  In response to an inquiry from the Town regarding Class 5-5M-6-7 being out of compliance (below 90%) in 2006, 2007 and 2008, Gardiner Appraisal has indicated that a computer assisted revaluation where a sample (about 100 properties) would be viewed could be done in 2010.  This would be the only time this could be done and would be roughly half the cost of a full revaluation.  The full revaluation would need to be done in 2011 or a DOR ordered revaluation would be done in 2012.  The matter will be addressed during the budget process this fall.

 

8.      Receive Alcohol License and Operator’s License renewal applications.  Renewal alcohol license applications were received from Sandra Cloud (Class B Beer and Liquor), Jenni Investments (Racetrack) 2 Class B Beer licenses, 4 operator’s licenses and a coin operated machine license were received.  These applications will be acted on at the June Board meeting.

 

9.      Upcoming meetings:

1) Road Weight Limits meeting on June 17^th.

2) CARPC policies and criteria regarding sewer service area amendments.

 

10. Roads.

• 2009 Road Work bids for Oak Ridge Rd.  As the 2009 road work is proposed to be seal coating only, and there are only a couple of firms that provide that service, Patrolman Wethal will be meeting with Scott Construction and Fahrner to obtain bids for seal coating of Oak Ridge Rd.  He will also be getting quotes for gravel to be used on Oak Ridge for the base course needed as well as getting quotes for fabric to be put down on the road first.  Kevin Hahn had appeared earlier in the meeting to indicate his company’s interest in supplying some of the gravel for our road project.  Hahn and is partner, Tim Kotlowski, recently purchased the Homburg Quarry on Center Rd. and have a stock pile of gravel they are interested in selling.  Hahn also responded to a Board inquiry that they have no immediate plans to do any blasting.
• Gallagher Culvert Status.  It was reported that the culvert on Gallagher Lane has been lowered and replaced.

 

11.       Cell phone upgrades.  The Board approved the upgrading of the patrolmen’s cell phones

           at a cost not to exceed $50.00 each.  The current phones are about 5-6 years old.

 

12. Reports of meetings attended by the Board as necessary.

• Stoughton Senior Citizens funding.  More accurate information is needed before any further progress can be worked on.
• Rutland/Dunn/Oregon Roadwork Cost Sharing. 

 

13.   Adjournment.  The May 2009 Board meeting was adjourned on motion/second by Shapiro

       Hurley and Lunde; motion carried 4-0.

 

 

Respectfully Submitted,

Dawn George, Clerk