BOARD MEETING

March 3, 2009 – 6:30 p.m.

 

Chairman Dale Beske called the March 2009 Board meeting to order.  Present were Board members Chairman Beske, Supervisors Sperle, Shapiro Hurley and Lunde, Clerk George, Treasurer Sime, Patrolman Wethal, Peterbilt Representative Terry Stampfli, and POLR representatives.  ( An attendance list is on file with the clerk).

 

1.      Appearance by Dane Co. Sheriff Dept. representatives.  The stats for the month were received.   The Board had no reports to pass on to the officers.

 

2.      Discussion and possible action on Racetrack use for police training.  The officers present from the Sheriff’s Dept. requested consideration of the use of the racetrack for pursuit training.    The proposal would entail use of the track for about 3½ (possibly mornings)  hours a day for twenty-two days in August and September The proposed calendar shows each week day of August starting August 10^th except the 11^th, 12^th and 13th.  The most obvious issue concerning this would be the noise as sirens and speed would be part of the training to make it as realistic as possible.  Another concern is that the deed restrictions prohibit events on five days of the week.  The Sheriff’s department would send out letters to nearby residents and have signs up on Hwy 138 and Hwy 14 apprising people that the training was in progress.  It was determined that a test would be done before the next board meeting and that feed back would be gathered from racetrack neighbors. 

 

3.      Constable Report.  The Constable was not present but was expected.

 

4.      Meeting with representatives of Town of Dunkirk and PORL in regards to contributing to the cost of involvement in PSC action on proposed ATC line.  PORL (Preserve Our Rural Landscape) representatives President Jim Danky, Vice President Jim McMillan, Treasurer Cathy Royer as well as Dunkirk supervisors Norm Monsen and Eric Quam were present and explained their involvement in the process in responding to ATC’s proposed plans to route a 345V powerline through the rural landscape including Albion, Dunkirk, Rutland, Oregon, Montrose, Fitchburg, Verona, Cross Plains and Springdale.  The process is in the final phases with the PSC hearing evidence and testimony concerning the proposal connecting the Rockdale and West Middleton power stations at meetings on March 24, 25, and March 31 thru April 3^rd.  The PORL requested intervenor status and requested compensation from the PSC for $126,360.  Unfortunately, they were advised that they would receive only $33,000 to cover the costs for two energy consultants as expert witnesses and to pay for less than 20% of the costs needed for attorney fees.  PORL is visiting town boards to ask for additional financial assistance to PORL to fully participate in the upcoming testimonials, rebuttals and hearings.  As the town will not be expending the money appropriated for the proposed Hwy 14/Biglow Rd. drainage area study, Sperle moved, Shapiro Hurley seconded to contribute $2500 toward attorney fees for the meetings; motion carried 4-0.  Attorney Reynolds will bill the town for attorney fees in this amount.  Shapiro Hurley felt that the town board should take a hard look at the budget to see if it is possible to find additional funds.

 

5.      Discussion and possible action on bids for new truck.  Terry Stampfli, Peterbilt, explained his bid for a new dump truck, pointing out differences between his bid and the bid received from International.  After considerable discussion, the Board decided to have Road Patrolman Wethal request a revised bid from International so that the specifications and costs are the same.  The Clerk will check with the Board of Commissioners of Public Lands to learn what their rates for borrowing would be.  The Board will be meeting on March 16^th at 6:30 p.m. to receive the requested information and possibly take action on the purchase of a new truck.

 

6.      Betty Thompson was in attendance and advised the Board that she had been asked and has attended one meeting of the Oregon Council on Aging as Rutland’s representative.  The Board was not aware of this.  The next meeting is in a couple of weeks.  Thompson will attend the next board meeting to report on the March meeting of the Council on Aging.

 

7.      Update on Cell Tower matters.  Verizon engineers and Evans radio frequency engineers (Dane Co. consultant) met late last week and it appears that Evans will now agree that the proposed tower will allow Verizon to provide adequate coverage without needing to install another tower further south in the town.  It is possible that with Evans now approving the site, Dane County will approve the CUP.  Shapiro Hurley moved, Sperle seconded, to authorize the Chairman and the Clerk to sign the Memorandum of Agreement when the draft document has been revised to the town attorney’s satisfaction; motion carried 4-0.  This is the document that gets recorded and is basically a summary of the terms of the lease.

 

8.      Discussion and possible action regarding shed storage rental.  Patrolman Wethal reported that Hatlen Bros. have agreed to rent two bays in their shed on Hwy 59 for use by Rutland for storage of equipment.  Sperle moved, Lunde seconded, to approve leasing the storage for $600 per year; motion carried 4-0.  The storage shed entry is tall enough to enable the storage of the grader and taller equipment.

 

9.      Patrolman Wethal advised that a culvert  and ditches may need to be installed on Old Stage Road at the corner of Danks Rd.  Wethal will be talking to Dane Co. regarding the engineering and sizing of a culvert at that location.  Discussion noted that there were a few other locations (including Center Rd.) that need ditching to handle the water when we get heavy rains.

 

10. Patrolman Wethal advised that they will be removing the Chinese Elm trees that are along the north fenceline of Graves Cemetery as well as the fence.

 

11. Report from Planning Commission and any action necessary.

1)  Action on Petition 10005 to rezone 18 acres located at 4232 CTH A (Section 17) from A-1 Ex. to A-2 to allow a CUP for a telecommunications tower on 10,000 square feet,  and a CUP for salvage recycling, solid waste collection and governmental uses on the remainder of the 18 acres as amended and adopted by Dane County to include deed restriction prohibiting storage of explosives.  (Delayed effective date for deed restriction so that if the County does not approve the CUP’s, failure to record the deed restriction will void the rezoning of the parcel).  The Commission recommended approval of Petition 10005 as amended and adopted by Dane Co.

Board action:  Shapiro Hurley moved, Lunde seconded, to accept the Planning Commission recommendation to approve Petition 10005 as amended and adopted by the Dane County Board; motion carried 4-0.

2)  Dane County Chapter 10 Ordinance Amendments from Task Force.  Priorities for further work were #’s 5, 8, 10, 11, 17, 18, 20, 23, 25 and 29.  Planning Commission recommended board support of the following items in numerical order: 

·        #5  Update various definitions to clarify vague references and to accurately reflect modern land uses.

·        #8  Revise accessory structure regulation to eliminate differences between, residential, agricultural, and farm accessory structures.

·        #10  Modify CUP standards for operation of Limited Family Businesses.

·        #11  Develop ordinance provisions addressing plumbing in accessory structures.

·        #12  Address issues with substantial farm income requirement for “farm residences” in the A-1 EX district under 10.123(2)(b).

·        #17  Improve standards and adopt objective criteria for siting, operation and expansion of mineral extraction sites.

·        #18  Develop an ordinance regulating wind energy systems.

·        #20  Conservation Subdivision design guideline/district.

·        #23  Review/revise RH-1 animal unit allowances.

·        #25  Proposed tall structure ordinance.

·        #29  Create an ordinance regulating the on-farm storage of bulk liquid fertilizer.

 

Shapiro Hurley moved, Lunde seconded, to accept the Planning Commission recommendation

to notify Dane County that the town supports the items listed above with the addition of #12; motion carried 4-0.

 

      Appearances for preliminary inquiries and information.

3)  Inquiry by Peter Dunn regarding possibly building a residence on a lot west of 4237 Hwy 138.  The total parcel was 23 ac purchased in 1974 or 1975 from Lockwood.  The split was made in 1981.  Driveway to 138 was negated by DOT.  Options were explained as far as driveways and possible expansion of 138 being widened.  The driveway would have to be ironed out as far as easement or purchase land outright.  Both parcels would have to be worked out as to whether they are A-2 or possibly Lot 2 being a rezone.  This would need a deed restriction for no further development.  The $577 dollar per acre assessment would apply for whatever is taken out for house and driveway.  Driveway and house site needs to viewed.

Board action:  A check of the town files found the split occurred in 1981 (Petition 2794 approved by Town in November 1981).  The Dunn parcel is not eligible for any additional splits.   The board went on record that if the residence is built with no further action from the town, the board would be in favor of the new residence being located in a position to cause minimal disruption of the agricultural land.

 

12. Consent Agenda:

• Minutes.
• Treasurer’s Report.

• Vouchers and Checks.

Motion and second by Shapiro Hurley and Lunde to approve the consent agenda; motion carried 4-0.

 

13. Correspondence and necessary action.

• Dane Co. salt bid for 2009-2010.  The clerk was advised to notify Dane Co. that the town will participate in the salt bid with the state for the approximate average amount used the past two seasons.  Questions to be clarified are do we need to take the entire amount at once and, if not, can any extra be kept at Dane Co.
• Notification was received regarding the August 8^th AIDS Network bike ride.  Hwy 92, Biglow Rd, Old Stage Rd., Old Stone Road, Hildreth Rd. and Highway A are included in the route.
• Notification of upcoming deer management meetings was received.

 

14. Discussion and possible action regarding cemetery weed treatment.  Further information was received on pricing for weed control only.  The Board decided to forgo treatment this year because of budget constraints.

 

15.  Discussion and possible action regarding Hazard Mitigation.  No action taken.

16.  Report on June 6^th Recycling Day.  Resource Solutions will hold a joint recycling event (Rutland and Stoughton) to be held at the Stoughton Lumber Co. parking lot on June 6^th.  Shapiro Hurley moved, Sperle seconded, to help with advertising costs for the event; motion carried 4-0.

 

17.   Discussion regarding future funding of Stoughton Youth Center.  No further information has

        been received regarding this matter.

 

18.   Set April Board meeting date.  Due to the April 7^th Election, the Board meeting will be held

        on Thursday, April 9^th.

 

19.   Reports of meetings attended by the Board.

• Discussion and necessary action on Water Drainage at Hwy 14/92 issues.  Chairman Beske advised the Board that DOT has reclassified the proposed water work from Maintenance to Improvements.  This will mean that DOT will not be contributing to the proposed study.  DOT will also be doing the engineering for the work and will be contracting for any work done and will not be having the county do the work.  This also means that future work will be done under Mike Rampetsreiter instead of Tom Lorfeld.  A draft of a letter to be sent to all landowners, as well as the representatives that have been involved in the process of trying to address the water issues that occurred in 2008, was approved to be sent out.  It does not appear that the process by DOT will allow repairs to be done in 2009.  Another meeting with the DOT and Rutland and Brooklyn is tentatively scheduled for mid-April.

 

• Report regarding RTA 2020 Transport meetings.  Discussion at the meeting addressed a possible future rail corridor, the imposition of an additional half-percent sales tax for funding, and bus service with park and rides.  Information given indicated that options other than the rail service would cost half as much as rail service. 

 

• Hwy 51 Update.  Chairman Beske reported that the Hwy 51 studies continue.  Although the Hwy 51 route would take more residences, the amount of traffic that would benefit would be larger than would be benefited using CTH N or Hwy 138.  Because of this, Beske felt that DOT might be leaning toward expanding Hwy 51.  In a separate communication, a possible change to Rutland Dunn Rd might make a cul-de-sac on the existing east end of Rutland Dunn Rd. and move Rutland Dunn to the south to create one intersection at Velkommen Way.  By doing this, two T-shaped intersections that are relatively close to each other would be eliminated and be changed to one intersection serving two roads.

 

20.   Adjournment.  Motion and second by Shapiro Hurley and Sperle to adjourn the March 2009 Board meeting; motion carried 4-0.

 

Respectfully Submitted,

Dawn George, Clerk