BOARD MEETING

January 6, 2009 – 6:30 p.m.

                               

1.      Constable Report.  Constable Denise Markham reported 3 call dealing with rifle use, dogs at the collection center and abandoned vehicles.

2.      Appearance by Dane Co. Sheriff Dept. representative.  Deputy Cindy Holmes presented the monthly and yearly stats.  There were 547 citations issued in 2008 (approximately 396 were for speed related issues.)  There were 718 calls for service.

3.      Appearance by Ol’ Stone Estates residents regarding speeding as necessary. No one appeared representing Ol’ Stone Estates.  Constable Markham said that the residents were quite pleased with the use of the speed board.  Deputy Holmes said they will probably use the board again for a few days in the spring. (Clerk’s note:  additional speed signs have been ordered for the subdivision and will be installed weather permitting.)

4.      Appearance by Tom Reece regarding update and necessary action on cell tower lease.   The Board reviewed the latest draft of the lease with Verizon.

      One change that will be made to the rezoning petition is that the rezone area will be increased to 10,000 square feet.

      It was clarified that the documentation required to be submitted  in “3b” on page 2 is an “EFT form”, a W9 and a commencement letter. 

      Payments will commence when the commencement letter is returned to Verizon. 

      On page 4, #8, regarding the security fence, the word “will” will be replaced with “shall” and the words  “by the” will be inserted in front of

       “Lessee”.

      On page 5, #b, the words “upon written receipt of a written request from the other party” shall be deleted and the words “on an annual basis”

      shall be inserted.

      On page 8 #22, the words “adjacent to the premises” will be deleted.

      #28 on pages 10-11, will be cleaned up to clarify that the remedies are mutual.

       Shapiro Hurley moved to authorize the chairman to sign the revised lease once changes are made as described above; seconded by

       Lunde; motion carried 4-0.

5.      2009 Racetrack schedule and other matters as necessary relating to the racetrack.  Dave Grueneberg presented the proposed racetrack schedule.  He also noted that the City of Madison has requested permission to use the track 1 day a week for 4 weeks in either April or November for driver training.  This use would probably not be as noisy or congested as a regular race and probably would be considered a good service for emergency services.  Grueneberg will return in February for the licensing of the racetrack for 2009.

6.      Sealed Bids for LP tanks.  The eleven bids received for the LP tanks were read.  Sperle moved, Shapiro Hurley seconded, to award the bid to the highest bidder for each tank. Hatlen Bros. had the high bid for Tank #2 at $1280 and Dale Arndt had the high bid for Tank #1 at $1009; motion carried 4-0.

7.      Landfill Well Monitoring results.  The results of the October 2008 monitoring were received and reviewed.  No analytes were detected in any of the seven private well samples.  Monitoring well MW1 had vinyl chloride concentration exceeding the Enforcement Standard and Monitoring well MW3 had exceedances for vinyl chloride and chloride.

8.      Report from Planning Commission and any action necessary.

1)  Public Hearing on Petition 10005/CUP2096 by Tom Reece (SAC Wiareless) agent for the Town of Rutland to rezone .057 acres located at 4232 CTH A (Section 17) from A-1 Ex. To CO-1 to allow a CUP for a telecommunications tower in the CO-1 District.

 

Town Resident, Jim Gordon, 742 Oak Ridge Road, Oregon registered in favor of the tower

 

--This proposal is for a tower 170 ft. tall which is below the 200 ft. which requires lights.

--The land is 50 ft. x 50 ft. Verizon would put up a communication tower which has space for a minimum of 3 carriers. 

--Initially the contract provides payment of approx. $1,000 per month with a built in annual inflation factor of 3%.

--Any carrier beyond Verizon would pay Verizon and be a sublease to the Town.  In order to build a small building, additional carriers beyond Verizon would negotiate with the Town what the revenue would be. Typically it is $200-$300 for revenue for the 2^nd and 3^rd carrier each month to the owner of land which in this case is the Town of Rutland.

--The Town of Rutland has an ordinance in force which requires cell phone carriers to consider towers on town land or school property before going to private land owners

--Tom Reece is a consultant hired by various cell phone carriers

--Carriers will look at present towers for usage prior to building new towers

--Phone and data carries about 2 miles

--All new towers built by Verizon are also for data

--Dane County has asked for 12-14 month plans for future tower sites which Verizon is complying with

 

2)   The Planning Commission made the recommendation to approve Petition 10005/CUP 2096 to rezone .057 acres located at 4232 CTH A (Section 17) from A-1 Ex. To CO-1 to allow a CUP for a telecommunications tower in the CO-1 District.

Shapiro Hurley moved to accept the Planning Commission recommendation to approve both Petition 10005 and CUP 2096 with the condition that the rezone area be expanded to 10,000 square feet.  As this petition does not appear to be controversial, the town felt there was no conflict with the 6 guidelines (standards) laid out in the new CUP procedures; motion carried 4-0.

 

3)   Lorraine Best did not appear.  She is a realtor representing the owners of the property at the corner of West Rutland and Hwy. 14.  She had inquired about a possible zoning change to market the property.  Beske indicated in a prior conversation with her that the town prefers a home business or limited family business rather than commercial zoning.

 

4) The Commission recommended approval of Dane Co. Ordinance Amendment 33 clarifying the definition of building height. Shapiro Hurley moved to accept the Planning Commission recommendation to approve Ordinance Amendment 33; seconded by Lunde; motion carried 4-0.

 

9.      Consent Agenda:

• Minutes.
• Treasurer’s Report.

• Vouchers and Checks.

Shapiro Hurley moved, Sperle seconded, to approve the consent agenda; motion carried 4-0.

 

10.  Correspondence and necessary action.

• WTA District Meetings.  The Board will attend the February 14^th District meeting at Verona.

11.  Reports of meetings attended by the Board as necessary.

• ATC letter requesting intervener status.  Letters were sent to Judge Edward Marion at the Public Service Commission requesting intervener status and to Christine Swailes, Docket Coordinator at the Public Service Commission expressing the Town Board position that the proposed ATC line would be better if placed along the proposed northern route along the beltline.  The Public Service Commission requested that the letter be filed as an electronic document and that has been done.
• Brooklyn Fire/EMS.  The minutes of the December 17^th meeting were received and distributed.
• Chairman Beske reported that he attended an information meeting on Hazard Mitigation  and asked that this be placed on the February agenda for further consideration as to whether the Town wishes to participate with Dane County.

 

12.  Adjournment of the January 2009 Board meeting was on motion and second by Sperle and Shapiro Hurley; motion carried 4-0.

 

Respectfully Submitted,

Dawn George, Clerk