BOARD MEETING MINUTES

February 3, 2009 – 6:30 p.m.

 

Chairman Dale Beske called the meeting to order at 6:30 p.m.  Present:  Chairman Beske, Supervisors Sperle, Shapiro Hurley, and Lunde, Clerk George and Treasurer Sime.  Dave Grueneberg was also present.  Patrolmen Wethal and Wendt arrived shortly after the meeting began.                                                 

                                                                                                                                                                                                               

1.      Appearance by Dane Co. Sheriff Dept. representative.  As no one from the Sheriff’s Dept. was present at the beginning of the meeting, the monthly report of stats was reviewed.  A member of the Sheriff’s Department did arrive later.

2.      Constable Report.  No reports were received.

3.      2009 Racetrack schedule and license.  Grueneberg presented a couple of changes to the schedule and the number of race events (27) and practices (3) were verified.  The July 1^st crash and test event was scratched from the schedule to insure that there were not four events in one week.  Sperle advised Grueneberg that we must have summary reports of the previous month’s activities so that we have them at the following month’s board meeting.  Sperle moved, Shapiro Hurley seconded, to approve the 2009 license and to waive the $50 daily race fee as long as the monthly summary of events held reports were received in a timely manner; motion carried 4-0.

4.      Discussion and possible action on bids for new truck.  Two bids from Peterbilt and International were reviewed in detail. Two bids (Madison Truck and Burke) were received on the dump boxes and plows. No action was taken as there is additional information needed regarding emission controls and possible purchase and maintenance costs.  This will be on the March agenda for further action.  Discussion held regarding selling the old International Truck.  It was felt that advertising the truck in the WTA monthly newsletter with a minimum bid was a good avenue to pursue.

5.      Discussion and possible action on work exchange hours between towns.  The Town of Dunn has expressed concern that they are spending more time in Rutland and Town of Oregon than the Town of Rutland and Town of Oregon are spending in the Town of Dunn.  One suggestion that was made that could be mentioned in future meetings between the chairs and the patrolmen is that each Town’s trucks could be full of fuel when they arrive and when they leave. 

6.      Discussion regarding the rental of additional storage for the town equipment.  The Patrolmen will check on possible options and this will be acted on further at the March Board meeting.

7.      Report from Planning Commission and any action necessary.

1).  Further action on amended Petition 10005/CUP 2096 by Tom Reece (SAC Wireless), agent for the Town of Rutland to rezone 18 acres located at 4232 CTH A (Section 17) from A-1 Ex. to A-2 to allow a CUP for a telecommunications tower on 10,000 square feet  and a CUP for salvage recycling, solid waste collection and governmental uses on the remainder of the 18 acres.  Because of the need to amend the petition to change the district and the area to A-2 for the whole 18-acre parcel and add CUP’s for salvage recycling, solid waste collection and governmental uses, the Board had taken the necessary action at a special board meeting held on January 26^th.  The Planning Commission also reviewed the the six points that must be satisfied for the CUP’s and concurred that they were all satisfied.  They affirmed the board action.  Shapiro Hurley moved, Sperle seconded, to accept the Planning Commission recommendation for affirmation of the previously mentioned action; motion carried 4-0.

     2)  Inquiry by Angela Friedrich regarding possible dog kennel at 4356 STH 138.  Ms. Friedrich advised the Commission that she was considering building a kennel in the next year or so.  She was advised that she would need a CUP for a kennel, that the town would need to hold a public hearing and that noise might be an issue, the property would probably need to be rezoned to A-2  (minimum of one acre) as their total parcel was 37.8 with 2 acres rezoned to RH-1 and with rezoning for a kennel would not meet the required acreage to remain A-1 Ex.  There would need to be a standard side agreement on A-2 rezoned property between the town and Friedrich prohibiting application for further CUP’s without written Town Board approval.   Friedrich’s proposal would also be taking ag land out of production.  Friedrich was advised that the Commission would need to view the property before she instituted any zoning as well as  the town costs for viewing and rezoning.  Friedrich was also advised to contact neighbors before proceeding.  Friedrich will take all this into consideration.  No action was taken by the Commission at this time.

 

 

8.      Consent Agenda:

• Minutes.
• Treasurer’s Report.

• Vouchers and Checks.  The clerk will contact Alliant Energy to have the sales tax charged on the natural gas removed as the Town is exempt. 
• Sperle moved, Beske seconded, to transfer $2592.96 from the Oregon Fire Reserve account to cover the amount of the check being issued to the Oregon Fire Department to be applied to a refund to the Village of Oregon because the towns and the village used two different years values when calculating the shares of the budget for 2006, 2007 and 2008; motion carried 4-0.
• Shapiro Hurley moved, Lunde seconded, to approve the consent agenda; motion carried 4-0.

9.      Correspondence and necessary action. 

• A proposal was received from Tru Green for fertilizer, weed control and crab grass control.  The clerk was advised to contact the company to see what the cost of weed control only would be and to clarify if the treatment would take care of Creeping Charlie. 
• Dane Co. Emergency Management is again going to provide weather radios for distribution and invited the town to participate.  Because we have a few radios remaining and may have saturated the residents, Rutland will not participate this year.

10. Reports of meetings attended by the Board as necessary.

• Discussion and necessary action on Hazard Mitigation program.  Chairman Beske is interested in participating but unsure about the amount of time it would take to get all the information necessary to have Rutland participate.  He will check with Dunn Chair Minihan to see how much time and work would be involved.
• Discussion and necessary action on Water Drainage at Hwy 14/92 issues.  Beske reported that Brooklyn may be contributing some funding toward the proposed water drainage study.  Brooklyn will not be acting on that commitment until next week.
• Stoughton Senior Center Funding (future).  Supervisor Sperle reported that it appears that Stoughton Senior Center funding is headed toward payments from towns based on population of the Stoughton School District.  There will be another meeting scheduled in the next few weeks.  At the meeting he attended, he was unable to obtain any estimated numbers.

11. Adjournment of February 2009 Board meeting was on motion and second by Sperle and Shapiro Hurley; motion carried 4-0.

 

Respectfully Submitted,

Dawn George, Clerk