BOARD MEETING MINUTES - August 5, 2008 – 6:30 p.m.

1.      Appearance by Dane Co. Sheriff Dept. representative. No one was able to appear at the meeting.  The monthly stats report was distributed to the Board and discussed.

2.      Constable Report.  Constable Reilly had no reports for July.

3.      Discussion on possible future natural gas conversion.  No new information was available so no action was necessary.

4.      Discussion and update on water problems and flooding.

·         Biglow Road.  Beske reported that the elevation maps from AccessDane show that the elevation along Hwy 92 from Brooklyn to Hwy 14 is about the same.  The Town is waiting for the county and state to provide size information about the culvert  at Biglow/Hwy 14.

·         Walker/Dokken/Rowe concerns regarding Center Road drainage.  We have requested that the town engineer provide advice on whether or not ditching along Center Rd would provide better drainage.  The Board received additional correspondence from Maureen Rowe/Bill Boerigter requesting the town enlist the aid of an environmental engineer to develop a ditch plan on the west side of Center Road.  Sperle moved, Shapiro Hurley seconded, to ask the town engineers to expand the existing contract to include studying the area immediately around the town hall; motion carried 4-0.  Beske reiterated that we need to figure out what is different about the situation from past years and then maybe fix it.  This matter will be addressed again at the September 3^rd Board meeting; in the meantime, former road patrolman Bob Drogsvold will be contacted to see if he can give some history on the swale on the north side of the town hall.

·         Schaalma concerns at Rome Corners Rd and Hwy 14.  A letter and photos have been sent to Pam Dunphy, Dane Co. Hwy., and Todd Hogan, WDOT, requesting that the matter of cleaning out the culvert be addressed.  As far as the drainage coming off the town property west of the new house since the fence line was cleared, Supervisor Shapiro Hurley noted that prior to this house being built on the property, the land was often swampy.

5.      Continue discussion on Crack Filling Bids and necessary action on same.  Following favorable reference checks, Chairman Beske recommended awarding the crackfilling this year to TAZ Seal Coating LLC.  Shapiro Hurley moved, Lunde seconded, to accept Chair Beske’s recommendation to award this year’s crackfilling contract to TAZ Seal Coating with Fahey Hts. and Sunrise Hills removed from the list; motion carried 4-0.

6.      Discussion and review of soil borings on Oak Ridge Road; action as necessary.  The report from Soils and Engineering on the borings was received.  The recommendations for rebuilding the road involve extreme procedures and utilizing equipment that the town does not have.  Road Commissioner Myron Bacon was advised to gather information and estimates as to what the cost would be including asking Dane Co. to estimate the cost of them doing the work.  The Board felt that it would be best to hold a public hearing (tentative date of September 16^th) with the property owners along Oak Ridge road laying out the possible options.  The options could include reconstruction, graveled road of same dimensions with recycled payment on top, or cul-de-sacs on Oak Ridge Rd.

7.      Discussion on upcoming August 14^th Hwy 14/138 public hearing.  Chairman Beske reported on the pre-public hearing meeting he attended.  Discussion included the fact that the ramps are proposed to be 2 lanes wide, the crossings at CTH A and Rome Corners will be grade crossings; and once the new Hwy 14 is constructed, old Hwy 14 will become a town road.  In the meantime, modifications for safety on current Hwy 14 probably won’t occur.  Bacon noted that there is no ditch on the west side of the road at Hwy 14/Hill Road and the snow drifts very badly at this point.  He would like to see Hwy 14 widened at that point.  The public hearing will address the proposed plans for reconstruction as follows: 2009-Expand existing 2-land Hwy 14 to  4 lanes CTH MM to Hwy138; 2011-Hwy 14/Hwy 138 interchange reconstruction to full diamond with roundabouts at interchange ramp terminal and widening Hwy 138 from Hill Road to Park street; 2015-construct northbound lanes on land purchased in 1970.

8.      Rutland Church restoration update.  We have received word that we have received a grant in the amount of $2400 for the porch addition from Dane County Cultural Affairs.  The necessary paperwork will be completed so that we may get payment of the grant.  The committee has obtained two proposals for the scraping and painting of the exterior of the church.  M. Schmudlach has indicated that he is coming back and doing some of the remaining trim work.  Sperle moved, Shapiro Hurley seconded, to approve the expenditure of up to $4100 for paint and labor; a line for the completion date will be added to the contract; the motion also included authorization for the committee to make the decision as to which proposal to accept depending on the date the work can be completed; the motion further authorized Myron Bacon to sign the agreement; motion carried 4-0.   Bacon advised that the next step is working on the inside of the church.  In order to replace the sills, part of the floor needed to be torn up; they need to fix the floor to seal up the church building.  The plaster on the inside walls will need to be removed, foam seals placed on the walls and new drywall installed.  The electric service will need to be installed underground.  The committee is hoping to get the inside floor and electric work done yet this fall.  The committee would also like to hold an open house – tentative date of October 11^th.

9.      Report from Planning Commission and any action necessary. 

• Petition 9917 by Bullsi LLC as amended and adopted by Dane Co. to require property owner to: 1) provide evidence of suitable building site on RH-2 rezone area by floodplain and wetland determination or demonstration that proposed rezone area is not in floodplain based on new FEMA Insurance Rate maps (record a CSM within 12 months of county approval), and 2) within 12 months of the county approval, the property owner must deed restrict the area being rezoned back to A-1 Ex. prohibiting residential development. 

Per the new floodplain delineation map provided by Dane Co., the proposed building site of said parcel needs to be located on the extreme east side.  The Commission recommended the town board approval of petition 9917 as amended and adopted by Dane County. 

Suggestion made to downsize the floodplain map and distribute it to plan commission members.

Shapiro Hurley moved, Sperle seconded, to accept the Planning Commission recommendation to re-approve Petition 9917 as amended and adopted by Dane County; motion carried 4-0.

• Dane County Ordinance Amendment 06.  Requiring review of zoning petitions and conditional use permits for consistency with the county and town Comprehensive Plans.  The Commission recommended the board approve OA6.

      Shapiro Hurley moved, Sperle seconded, to accept the Planning Commission

      recommendation to approve Dane Co. Ordinance Amendment 6; motion carried 4-0.

• Dane County Ordinance Amendment 08.  Authorizing EANR Committee to review animal abatement orders.  Commission takes no exception to said amendment.

No town action needed.

 

10.  Consent Agenda:

·         Minutes.

·         Treasurer’s Report.  The Treasurer reported a third NSF check from a town resident.  As soon as the check is covered and the fees paid, the party will be advised that no more checks will be accepted from them at the collection center.

·         Vouchers and Checks.

Motion/second by Shapiro Hurley/Sperle to approve the consent agenda; motion carried 4-0.

11.  Correspondence.

·         Stoughton Sharps Disposal Program letter and necessary action.  The city of Stoughton will be holding a MedDrop and Sharps Disposal Program to allow area residents to dispose of those items on September 27, 2008 at the Stoughton Fire Station.  They are asking for contribution to help defray the cost of the program.  Shapiro Hurley moved, Sperle seconded, to give $50 to this program; motion carried 4-0.

12.  Discussion and necessary action on cell tower matters.   No Board action.  Verizon is moving forward with the environmental assessment for the cell tower proposed for the collection center.  The Town is still working on the lease language and terms.

13.  Fly Dane 2009-2010 program discussion and necessary action.  No action at this meeting.  Whether or not the Town of Rutland will commit to the expenditure for the funding of the new program will be addressed at the September meeting.

14.  Set October calendar.  The Planning Commission will meet on September 24, 2008 and the Board will meet on October 2, 2008.

15.  Adjournment of August 2008 Board meeting on motion and second by Shapiro Hurley and Sperle; motion carried 4-0.

 

Respectfully Submitted,

Dawn George, Clerk