2008 BOARD of REVIEW

June 3, 2008 6:15 p.m.

 

The 2008 Board of Review convened at 6:15 p.m. on June 3, 2008.

Present were Town Board members Beske, Shapiro Hurley, Lunde and Sperle, Clerk Town George and Assessor Gary Lockwood.

1.  Publication and Posting of all Board of Review notices was verified.

2. Nominations for 2008 Board of Review Chairman were opened; Sperle nominated Dale Beske to serve as Chairman of the 2008 Board of Review, seconded by Shapiro Hurley.  No other names were nominated for Chairman; Shapiro Hurley moved, Sperle seconded, to close nominations for BoR Chairman; motion carried.  Dale Beske will serve as the Chair of the 2008 Board of Review.

3. Nominations for 2008 Board of Review Vice Chairman were opened;  Shapiro Hurley nominated Milt Sperle to serve as Vice Chair of the 2008 BoR, seconded by Lunde.  Hearing no further nominations for Vice Chair, Shapiro Hurley moved, Lunde seconded to close the nominations for Vice Chair.  Milt Sperle will serve as the Vice Chair for the 2008 BoR.

4.  Verification that at least one member of the Board of Review has received the mandatory Board of Review Certification and that the Department of Revenue has been notified.  All Board members are currently certified and that information was communicated to the Department of Revenue on May 9^th via online certification.

5.  Sperle moved to adjourn the 2008 Board of Review until 6:00 p.m. on June 18, 2008; seconded by Shapiro Hurley; motion carried.  Notice of the Adjourned Board of Review was posted on the Town Hall door.

 

Respectfully Submitted,

Dawn George, Clerk

 

 

BOARD MEETING - June 3, 2008 – 6:30 p.m.

Chairman Beske called the meeting to order.  Present were Chairman Beske, Supervisors Shapiro Hurley, Sperle, Lunde, Clerk George, Treasurer Sime, and Constable Reilly.  A number of members of the public were also present.

1.      Appearance by Dane Co. Sheriff Dept. representative.  The Deputy appearing on behalf of the Sheriff’s department presented the monthly stats report.  The report also noted some further information on some of the calls for service.

2.      Constable Report.  Constable Reilly reported that he had forwarded information to Dan Everson at Dane County Zoning regarding matters first discussed at the May meeting.  Everson is working on those matters.

3.      Church/Cemetery update.  Myron Bacon reported that the food stand at the Memorial Day Horse show raised over $760.  The committee has obtained a bid for the reconstruction of the porch as it originally was on the church. The committee has submitted a grant application to Dane County Cultural Affairs and hopes to get a matching grant for half of the cost of the porch and some of the painting on the windows and building.  The Zoning permit for the porch has been obtained from Dane Co.   Shapiro Hurley moved, Lunde seconded, to approve the contract for the porch reconstruction at a cost not to exceed $4000.00; motion carried 4-0.

·        Receive tree trimming bids-Graves Cemetery.  Action as necessary.  Two bids were received and reviewed for removal of the trees at the Graves Cemetery.  Sperle moved, Shapiro Hurley seconded, to accept the written proposal received from Toby’s Tree Care in the amount of $1800; motion carried.  The Chairman and the tree trimmer hope to meet with the adjoining property owner later this week to clarify what areas of the adjoining property will be utilized in removing the trees on the west edge of the property.  Toby’s Tree Care will proceed with the removal as soon as that meeting can be set up.

4.      2008 Road Work update.

·        A draft of a Request for Bids document for cracking filling was reviewed; Sperle moved to approve the draft with some modifications; seconded by Shapiro Hurley; motion carried 4-0.

·        Discussion was held regarding a request for bids document for the reconstruction of Biglow Road.  A document will be drafted by Myron Bacon and the date for opening bids received and awarding the contract was tentatively set for July 15^th.  Because the road paving is partially funded through TRIP in 2009, the contract can not be awarded until the approved agreement is received from the State.  This is expected about the middle of July.

·        The contract for the soil borings on Oak Ridge Road was executed and will be sent to Soils and Engineering.  The amount of the contract for six boring sites is estimated to be $3350.

5.      Discussion on possible future natural gas conversion.  Paul Proctor and Marcus Chang appeared regarding the projected savings that could be realized by the Town converting to natural gas.  Chang felt the town would see about a 35% savings on fuel costs.  Proctor is talking to Footville Heating about costs of converting existing town heaters (furnaces) where possible and costs to purchase new furnaces where necessary.  Proctor will return next month with further numbers.  Proctor said that Alliant will be coming out next week to measure for services.  It appears that in addition to the Town, there are approximately 7 other property owners that are interested in converting.

6.      Operator’s License application by John Thomas Porter.  Sperle moved, Lunde seconded, to approve an Operator’s License for John Thomas Porter; motion carried 4-0.

7.      Action on alcohol license applications and other license applications from White Rock Bar and Madison International Speedway. 

• Lunde moved, Shapiro Hurley seconded, to approve the Class “B” beer licenses for Jenni Investments (Dave Grueneberg, agent) and the Operator’s License for Jean Johnson; motion carried 4-0.
• Shapiro Hurley moved, Sperle seconded, to approve the “Class B” combination license renewal for Sandra C. Cloud, the cigarette license for Sandra C. Cloud, the coin- operated machines license (10 machines), the Operator’s License for Suzanne Noyce, Lee Cloud, Jason Cloud, and Carolyn Bunnell; motion carried 4-0.

8.      The July Board meeting was changed from Tuesday July 1^st to Wednesday, July 2^nd in order to ensure having a quorum.  The September meetings were set:  Planning Commission will be on Tuesday, September 2^nd at 6:30 p.m.  The Board will meet on Wednesday, September 3^rd due to the Labor Day holiday.

9.      Consent Agenda:

·        Minutes.

·        Treasurer’s Report.

·        Vouchers and Checks.

      Shapiro Hurley moved to approve the consent agenda; seconded by Lunde; motion carried

      4-0.

10. Report from Planning Commission and any action necessary. 

1)  Petition 9917 by Bullsi LLC et al to rezone 2.0 acres from RH-1 to A-1 Ex. and 7.0 acres from A-1 Ex. to RH-2 located west of 3454 Old Stone Rd. (Sec. 23) to move existing residential lot.  Eric Grover appeared for Bullsi.  The Commission recommended approval of the petition with a deed restriction prohibiting further residential development on the 2 acres coming out of RH-1 and being rezoned back to A-1 Ex., and removal of the existing deed restriction prohibiting further residential development on the 7 acres being rezoned from A-1 Ex. to RH-2.  

Sperle moved to accept the Planning Commission recommendation to approve Petition 9917 with the deed restriction prohibiting further residential development coming off the 7-acre parcel (A-1 Ex. to RH-2) and being put on the 2-acre parcel (RH-1 to A-1 Ex.), seconded by Shapiro Hurley; motion carried 4-0.  It was noted that about half of the 7-acre parcel is not suitable for a building site so the actual building site is limited naturally.

11. Correspondence.

• Chairman Beske reported that Dale Furseth had contacted him regarding the drainage between Gallagher Lane and Lake Kegonsa Rd. and requesting a meeting with the Town Board.  A meeting was set for Monday, June 16^th at 6:30 p.m. near the culvert on Gallagher Lane.
• The clerk reported receiving an inquiry from Resource Solutions regarding interest in having another computer/appliance recycling event this summer.  They wondered if it would be possible to hold it at another location more visible than the collection center.  We will offer the Town Hall parking lot.  The event may be held on July 12^th.
• Request from the City of Stoughton to utilize the new fire station training room for a polling place for Aldermanic District 2.  The Board felt this was an acceptable use.

12. Discussion on Patrolmen’s vacation and employee policy.  Discussion only, no action.

13. Brooklyn Fire Truck purchase update.    The fire truck has been purchased for $473,663.00 including the bond and Command light.  The Town of Rutland is responsible for about 25% of the cost.  The funds from three accounts will be used toward the purchase with the balance being financed with a 5-year note.  The payments on the note will be made from the yearly budget payments made into the district.

14. Adjournment of the June 2008 Board meeting on motion and second by Sperle and Shapiro Hurley; motion carried.

 

Respectfully Submitted,

Dawn George, Clerk