RUTLAND BOARD MEETING MINUTES

February 5, 2008

 

Chairman Beske called the meeting to order.  Present at the time the meeting was called to order were Superisors Shapiro Hurley and Lunde, Clerk George and Treasurer Sime.  Supervisor Sperle arrived shortly.

 

1.      Appearance by Dane Co. Sheriff Dept. representative.  The monthly stats report was received and  reviewed; Deputy Stacey arrived shortly after the meeting started.

 

2.      Constable Report.  The Board received a report submitted from Constable Reilly regarding a call pertaining to the disposition of a raccoon.

 

3.      Appearance by Sara Kwitek, regarding Dane County Conservation Fund Grant Program.  Postponed until March meeting.

 

4.      Discussion and necessary action on high school students assisting at the polls as election inspectors. Appointment of Ethan Peters as election inspector for 2008-2009.  Shapiro Hurley moved, Lunde seconded to appoint Ethan Peters as an election inspector for the 2008-2009 election cycle; motion carried.  The oath of office was administered to Peters by the Clerk.

 

5.      2008 Racetrack Schedule.  The preliminary schedule for 2008 season was received from Dave Grueneberg and discussed by the Board. 

·        The Board agreed to the addition of the even Wednesdays of each month (from noon to 4:00 p.m.) for tire testing and/or repair testing. 

·        Although questioned, the Board concurred that the possible Kenseth Fan Club event would be considered a race-related event.  This would be held between noon and five; no date has been set for this event. 

·        Grueneberg was advised that the June 5^th Drifters (motorcycles with side cars) event should be deleted as this does not meet the criteria set forth in the CUP. 

·        Fireworks are planned for June 24^th, July 4^th (non-race event), and September 5^th; it was noted that the entire July 4^th event would need to be completed by 10:45 p.m.

·        Beske noted that the car blocking the south entrance was something that needed to be addressed.

·        It was noted that the events of May 17^th, June 24^th and September 12^th and 13^th could possibly considered as large events (over 3000 in attendance).

·        Grueneberg was advised to revise the schedule to include the days of the week for each event and also the corrections identified at the meeting for further action at the March meeting; the annual license will also be considered at that time.

 

6.      Chris Ziemba was in attendance to advise the Board about the annual Three Gaits horse show.  This is typically held on July 4^th and because the 4^th falls on a Friday this year, they are proposing holding this event for two days with English riding one day and Western riding one day.  There may be some people that would participate in both events; Ziemba was inquiring about the possibility of some of the participants camping there on Friday night.  They would like to know if this is an option that could be included in their advertising.  The Town will check with Dane Co. Zoning regarding this inquiry and whether a zoning change would be necessary given that this may be a one-time occurrence for a nonprofit group.  This will be placed on the March Planning Commission agenda.

 

7.      Report from Planning Commission and any action necessary.

1)     Petition 9837 by Duane Swalheim, agent for Robert Meyer, to rezone approximately 3.7 acres located at 3956 State Hwy 138, (Sec. 04), from A-1 Ex. to RH-1 to separate existing residence and farm buildings from the farm.  The Commission recommended approval of Petition 9837 contingent upon the satisfactory review of the county staff reports by the clerk and chair.  Shapiro Hurley moved to accept the Planning Commission recommendation and approve Petition 9837 with the contingencies noted above; seconded by Lunde; motion carried.

 

2)     Petition 9839 by Leslie Swanson to rezone 2.09 acres located south of 4432 State Hwy 138 (Sec. 08) from A-1 Ex. to RH-1 to create a residential building site.  The Commission recommended approval of Petition 9839 contingent upon the satisfactory review of the county staff reports by the clerk and chair.  Shapiro Hurley moved to accept the Planning Commission recommendation and approve Petition 9839 with the contingencies noted above; seconded by Sperle; motion carried.  The driveway coming off Hwy 138 was approved by DOT provided it was moved east by 100 feet or so.  The Planning Commission and Board addressed the issue of the splits this property is eligible for.  The 1978 and 1979 tax rolls show the property to be 104.5 acres.  Using these figures (as per the Comprehensive Plan), the property would be eligible for two splits (three homesites) and the above homesite would be the second homesite used (one remaining).  If, at sometime in the future, a survey would show that there was actually 105 acres, the split allocation would be changed by the town to three splits (four homesites).

     

      3)  Petition 9854 by Tom Martinson to rezone 1.26 acres and 0.09 acres from A-1Ex. to  A-2(4) and from  A-2(4) to A-B located at 4614

           COUNTY RD A (Sec. 18) to add on to an existing A-B parcel to straighten out the lot line, and to separate the existing house and

           buildings from the balance of the farm.  Verify existing CUP for excavating business.  Preliminary CSM for same.  No action was
           taken on this Petition pending clarification of  “no divisions of A2 and A1 zoned lands” language on the existing deed restrictions
           included as part of the CUP and clarification from Dane Co. that the proposed actions do not make the existing CUP null and void.

 

       4) Comprehensive Plan actions.  The proposed list of future actions will be reviewed by the  

           Commission.

 

8.      Consent Agenda:

• Minutes. Correction of spelling of V. Sperle in caucus minutes.
• Treasurer’s Report.
• Vouchers and Checks.  Shapiro Hurley moved, Sperle seconded, to approve the consent agenda with the correction to the caucus minutes; motion carried.

 

9.      Correspondence.

• Stoughton Fire Budget update and fire reports.  The clerk was advised to check on whether a couple of the fire dept. reports would be eligible for reimbursement from the state.
• P. Proctor inquiry re possibility of natural gas conversion.  The board reviewed the letter received from Proctor; and directed the clerk to convey to Proctor that the Town would like to be kept posted and when it definitely became available, the Town would be interested.  The Board felt that when the existing furnaces were replaced (possibly next year), the conversion capability would definitely need to be considered.

 

10. Discussion on the use of cinders on roads.  The Board felt that the current use of salt and sand should be continued.

 

11. Status of Burning Permit license application.  The clerk reported that the application has not been completed as the necessary signatures have not been obtained.

 

12. Landfill Well Monitoring results (December 07 testing).  A spreadsheet showing the past few testing events was distributed; the results of the December 2007 testing (including exceedances) have been forwarded to the DNR; the Town will wait to hear from the DNR.

 

13. Discussion and necessary action regarding Oregon Fire Assessed Values.  No action taken as the Oregon Fire District has had no further communication from the Village of Oregon regarding this matter.

 

14. Dane Co. Capital Improvement program (CIP).  The Board is not aware of any potential projects for improvements to any county/town road intersections.

 

15. Stoughton Affordable Housing Project.   Chairman Beske reported that he had advised Mayor Johnson that the Town of Rutland would not be participating in the Stoughton Growth project.

 

16. Madison Retrievers Club proposed 2008 schedule.  Sperle moved, Shapiro Hurley seconded, to approve the proposed 2008 schedule; motion carried.

 

17. Name on Truck and new loader.  Town of Rutland signs will be obtained for the pickup and the new loader.

 

18. Brooklyn Fire meeting February 13^th.  Supervisor Lunde will be attending this meeting.

 

19. Reports of meetings attended by the Board as necessary.

 

20. Shapiro Hurley moved to adjourn to closed session pursuant to 19.85 (i), Wis. Stats., to discuss possible future contracts; seconded by Sperle; motion carried.  Sperle moved, Shapiro Hurley seconded, to reconvene into open session; motion carried.

 

21.  Dates for future meetings were reviewed.  April 1^st will be the Presidential Preference Election; therefore, the April Planning Commission meeting will be held on Monday, March 31^st and the Board meeting will be held on Monday, April 7^th.

 

22. Adjournment of February 2008 Board meeting on motion and second by Sperle and Shapiro Hurley; motion carried.

 

Respectfully Submitted,

Dawn George, Clerk