RUTLAND BOARD MEETING

July 2, 2008 – 6:30 p.m.

 

Chairman Beske called the meeting to order.  Other Board members present were Supervisors Lunde, Sperle and Shapiro Hurley, Clerk George and Treasurer Sime.  There were also a number of the public present.

1.      Appearance by Dane Co. Sheriff Dept. representative.  No representative was available to attend the Board meeting, but the monthly stats report was distributed and reviewed by the Board.

2.      Constable Report.  Constable Reilly was not in attendance, but had reported that he had no calls for the month.  It was noted that there have been several break-ins at the collection center and that the both the Sheriff’s Dept. and the Constable have been advised.

3.      Madison International Speedway request for schedule change for tire testing from July 9^th to July 10^th. No action necessary.

4.      Discussion on possible future natural gas conversion.  Paul Proctor was present and advised the Board that it probably would not be possible to convert the existing furnaces to use natural gas because of the age of the furnaces and the unavailability to get the necessary parts (liability issue).  He had a couple of quotes from two area firms, but, they were not “apples to apples.”  He again advised the board that there would be no cost to the town for installation of the natural gas lines; he estimated that new furnaces could be purchased and installed for about $10,000.  He estimated that the gas line could be installed within 6-8 weeks of the board approval. 

Sperle moved, Lunde seconded, to proceed with the natural gas line installation by Alliant Energy; Sperle moved, Lunde seconded to amend the motion to include the fact that bids for three new furnaces will be updated and will be reviewed at a meeting to be held on July 15, 2008 beginning at 6:30 p.m.; motion carried.

5.      Church and Cemetery Update.   Co-Chairman Myron Bacon reported that:

• The new porch has been finished; the bill was a bit higher than the contract specified because the materials were changed to cedar on the architect’s recommendation.
• Some of the work specified on the contract for the siding has been completed by the contractor hired for the job; the contractor has completed what he feels he can do for the amount the contract was signed for a year ago; supposedly he will give an estimate on how much it will take to finish.  If this does not happen in the near future, consideration will be given to finding someone else to finish the job.  The cove trimming that needs to be completed will probably have to be made.
• The committee is looking into possibly hiring the scraping and painting of the outside of the church in hopes that it can be completed this summer.
• It is estimated that the food stand at Summerfest will make about $1200.  A number of area residents volunteered to help in the stand this year.  However, this may be the last time this is done.

6.      Open Crack Filling Bids and necessary action on same.  Bids were received from three firms and reviewed.  The linear feet ranged from 11,968 to 20270.  The total costs ranged from $8353.80 to $9800.  Because of the large discrepancy between the linear feet proposed, the board will take a look at some of the roads to estimate which is the most accurate.  This will be done on Tues. night, July 8^th at 6:30 p.m.  The Board will review this issue again on July 15^th.  That meeting will begin at 6:30 p.m.  As all bids are higher than the amount included in the Budget, some roads may need to be delayed.  This could include Fahey Hts. and Sunrise Hills as these roads have a lighter traffic load.

7.      Discussion and update on water problems and flooding.

·         Biglow Road.  The State/County has been pumping the water this month following the heavy rains received during the week of June 6-13.  The patrolmen have started widening the road in preparation of the reconstruction.  The signed agreement has been received from the State for the TRIP funding for a portion of the paving.

·         Jan Walker, Rose and Lanny Dokken, Maureen Rowe and Janet Keller were present regarding their  concerns on the Center Road drainage.  The Walker, Dokken and Rowe properties experienced flooding on their lawns after the extreme rains that occurred June 6-12^th.  Discussion was held to try and determine if there were any major changes made in the last few years that might have some bearing on the problem.  Dokken felt that the water was draining from the northeast corner of the field directly adjacent to the Town Hall. The property owners asked about the possibility of a ditch being installed on the west side of Center Road that would drain north to a culvert on CTH A.  There is a knoll about half way to A that would require a very deep ditch to make this possible but the direction of the drainage would need to be determined.  Patrolman Wethal will be asked to check the area with a transit to see if there is a chance to get water to drain by gravity to the north and if the culvert on CTH A could provide any relief.  The matter will be addressed again at the July 15^th meeting.

8.      Report from Planning Commission and any action necessary.

1)      Petition 9887 by John Sime to rezone 1.13 acres from A-1 Ex. to R-1A located at 1170 Starr School Rd. (Sec. 12) to create building site for owner of farm as amended and adopted by Dane County to add deed restriction allowing only one residence on the R-1A zoned area. 

     The following statement appears from Dane County Zoning:

     “A deed restriction shall be placed on parcel 0510-123-8500 noting that the R-1A Zoning District area shall be used for one farm       residence.” Discussion ensued on the fact that the word “farm” had been inserted by Dane County. 

     The Commission recommended the board approve petition 9887 as amended and adopted by DaneCounty with the provision that       Beske would call Majid of Dane Co. Zoning to question the addition of the word ‘farm’.

Shapiro Hurley moved to accept the Planning Commission recommendation to a approve Petition 9887 as amended and adopted by Dane County; seconded by Lunde; motion carried 4-0.

 

2)      Petition 9869 by Tim and Chris Properties LLC to rezone 2 acres from A-1 Ex. to RH-1 and 9.23 acres from A-1 Ex. to A-2(8) located at 3912 Old Stone Rd. (Sec. 22) to create two residential lots (one residence and buildings existing). Adopted by Dane County.  The Commission recommended the board approve the final CSM and the standard side agreement which indicates that no conditional use permits will be issued w/o board approval. 

Sperle moved to accept the Planning Commission recommendation to approve the Final CSM for the Tim and Chris Properties rezoning; Shapiro Hurley seconded; motion carried 4-0.

Sperle moved to accept the Planning Commission recommendation to approve the side agreement (deed restriction) prohibiting application of conditional uses on the property without town board approval; seconded by Shapiro Hurley; motion carried 4-0.

 

3)      Petition 9837 by Duane Swalheim, agent for Robert Meyer, to rezone approximately 3.7 acres located at 3956 State Hwy 138, (Sec. 04), from A-1 Ex. to A-2(2) to separate existing residence and farm buildings from the farm.  The Commission recommended the board approve the final CSM AB3529-07 for the Meyer property. The commission also recommended the board approval of the standard side agreement (deed restriction) prohibiting application for conditional uses on the property without town board approval.

Sperle moved to accept the Planning Commission recommendation to approve the final Meyer CSM (AB3529-07); seconded by Shapiro Hurley; motion carried 4-0.

Sperle moved to accept the Planning Commission recommendation to approve the standard side agreement (deed restriction) prohibiting application for conditional uses on the property without town board approval; seconded by Shapiro Hurley; motion carried 4-0.

 

4)      Petition 9854 by Tom Martinson to rezone property from A-1 Ex. and A-2(4) to A-2(4) and A-B with deed restriction prohibiting further residential development on specific parcels, to limit the land use to farm machinery repair on the proposed A-B parcel (no owner’s residence), and to deed restrict the proposed A-2(4) zoning area to prohibit further land divisions of property as amended and adopted by Dane County. The Commission recommended the board approve CSM Map #2769-A for the Martinson property.

      Shapiro Hurley moved to accept the Planning Commission recommendation to approve the Final CSM for the Martinson property
      (Map #2769-A); seconded by Sperle; motion carried 4-0.

9.      Consent Agenda:

·         Minutes.

·         Treasurer’s Report.  The clerk was directed to pay Toby’s Tree Care in the amount of the contract as soon as an invoice is received.

·         Vouchers and Checks.

Sperle moved, Shapiro Hurley seconded, to approve the consent agenda; motion carried 4-0.

10.  Correspondence.

·         Stoughton Senior Center request for increase of 2009 contribution.  Sperle moved, Shapiro Hurley seconded to increase the 2009 contribution to the Stoughton Senior Center to $4500; motion carried 4-0.

·         Well monitoring April tests report.  The results of the April 2008 groundwater sampling event showed that MW-1 had a vinyl chloride concentration (1.9µ/L) exceeding the Enforcement Standard (up from July 2007 and down from December 2007).  MW-3 had a chloride concentration (330µ/L) exceeding the Enforcement Standard (up from both July and December 2007). 

11.  Reports of meetings attended by the Board as necessary.

·         The Stoughton EMS is studying the possibility of remodeling their facility.  The original estimate of $250,000 has increased to 1.1 million.  They are proposing to do this remodeling in three phases, with phase one costing about $410,000 - $420,000. 

·         The next Quad Towns meeting will be held at Rutland on September 25, 2008.

12.  Adjournment of the July 2008 Board meeting on motion/second by Sperle and Shapiro Hurley; motion carried 4-0.

 

Respectfully Submitted,

Dawn George, Clerk