BOARD MEETING

December 5, 2006 –6:30 p.m.

 

Present:  Chairman Beske, Supervisors Shapiro Hurley, Sperle and Lunde, Clerk George and Treasurer Walker.

 

1.       Appearance by Dane Co. Sheriff Dept. representative.  No one was able to be present from the Sheriff’s Dept.  The monthly report on calls for service was received and distributed.

2.       Constable Report.  The Constable was not present and had no calls to report on for the month.

3.       Public Hearing regarding possible adjustment of the lines delineating fire coverage areas for the Oregon and Stoughton Fire Service Areas.  Possible action following public hearing.  Following the public hearing, Shapiro Hurley moved to send a letter to fire officials requesting changes of the fire coverage areas  so that properties between Stoughton and Oregon are served by the fire station nearest them; 2^nd by Lunde; motion carried.  The sections involved in the change from Stoughton to Oregon are Sections all of 4, east half of 9, east half of 16 and southern portions of 21. The territory transfer would be effective January 1, 2008.

4.       Public Hearing regarding the matter of elected versus appointed treasurer with possible action to follow.  With the impending retirement of the long-time Treasurer Jeanette Walker, the possibility of changing the position from elected to appointed was considered.  As there appears to be interested candidates, it was the consensus of all present to continue with the position being an elected position.  The candidates will be nominated at the caucus that was set for January 9, 2007 beginning at 6:30 p.m.

5.       Consideration and necessary action on Racetrack CUP changes document. Dave Grueneberg, track representative, would like the board to consider changing the racing season dates to one week later and to allow some additional events.  The Friday night racing would not be extended, but the change would allow an additional 2-day event.  The language in the deed restrictions would also need to be changed to allow 4-events in one week.  No action was taken at this meeting as the issue of the new changes had not been publicized.  This will be addressed again at the January meeting.  There are two issues to be considered: 1) the changes proposed prior to the meeting, and 2) the extension of the season proposed at this meeting.

6.       Rutland Church Restoration update and action as necessary.  Chairman Beske advised that the stone for the foundation restoration has been paid for and is being placed by the mason.

7.       Consent Agenda:

a)      Minutes.

b)      Treasurer’s Report.

(1)  Completion of Treasurer’s Bond – chairman’s signature.

c)      Vouchers and Checks.

d)      Appointment of Poll Workers for 2007.

                          ELEANOR AABERG, DOTTIE RICHARDSON, JEAN BAWDEN, JANE WIKUM, ELAINE

                          HALVERSON, MARK PORTER, RONDA WETHAL, ALFREDO DELGADO, PAT FOLTZ,

                          EMILY LEE, LESLIE TRAVIS, DANYELL FRANZ, DAWN GEORGE, NORMA WINCH,

                          MARK HANSON

      Shapiro Hurley moved, Sperle 2^nd, to approve the consent agenda above; motion carried.

8.       Report from Planning Commission and any action necessary.

1)  Referrals from previous meetings and site viewings as necessary.

      a)  Driveway location for Lot 1 of Petition 9322 by Eric Grover for property located west of 3636 Casara Rd.

           and north of and across from 358 Lake Kegonsa Rd.  Shapiro Hurley moved to accept the Planning

           Commission recommendation to approve the driveway location for the north edge of the lot across

           from the driveway to Grover’s new shed; 2^nd by Sperle, motion carried.

b) Ordinance Amendment #26, 2006-2007.  OA #26 would comprehensively rewrite the county's floodplain

     zoning ordinance (Chapter 17, Dane County Code) to bring it into compliance with state and federal

     regulations.  The Town took no action on OA26. 

9.       Reconsideration and adoption of correct 2007 Budget.  Shapiro Hurley moved to rescind the adoption of the previous version of the 2007 budget and approve the correct version; 2^nd by Sperle; motion carried.

10. Correspondence.  Various correspondences were received; no action taken.

11. Update on Dunn Ag BioSecurity facility.  Beske and Shapiro Hurley reported on the meeting attended.  No

      action was taken on this issue at this time.

12. Letter to Collection Center Attendants.  Sperle moved, Shapiro Hurley 2^nd, to send a letter to the collection

      center attendants advising them of the board’s decision to extend the hours the collection center is open; motion

      carried.  Beginning with the 1^st Saturday of 2007, the collection center will be open from 8 a.m. to 4 p.m.

13. Discussion and possible action on Dog Control Ordinance revisions.  The Board approved some additional

      language changes to the Dog Control ordinance.  It is anticipated that the revised ordinance will be adopted at

      the January meeting. 

14. Adoption of Ordinance 06-12-01 Fee Schedule revised to include the fines for violation of the Dog

      Control Ordinance.  Shapiro Hurley moved, Sperle 2^nd, to adopt Ordinance 06-12-01  Fee Schedule; Sperle

      moved, Beske 2^nd, to amend the previous motion to increase the cost of special assessment letters; both motions

      carried.  This ordinance revises the fee schedule ordinance to reflect moving the fines for violations of the Dog

      Control Ordinance to the Fee Schedule Ordinance and also amends the cost of special assessment letters from

      $20 to $25.

15. Update, discussion and possible action on Stoughton Fire Agreement.  Shapiro Hurley moved, Lunde 2^nd, to

      authorize the chairman and clerk to sign the Stoughton Fire Agreement; motion carried.  The Clerk was directed

      to send one copy of the executed agreement and four Rutland signature pages so that each municipality

      involved will have a complete agreement with all signatures.

16. Consideration and possible action on possible different payment dates for Oregon Fire/EMS payments. 

      Sperle moved, Shapiro Hurley 2^nd, to agree to Option 2 for Oregon Fire/EMS payments (50% - February, 25%

      in August and November; motion carried.  This will help the cash flow of the district regarding bond payments.

17. Discussion and possible action regarding McFarland/Stoughton Outreach services.  This matter was deferred

      until next month to allow the compilation of more service information.

18. Discussion and possible action regarding Assessor Maintenance contract renewal.  Sperle moved, Shapiro

      Hurley 2^nd, to approve the new 2-year maintenance contract (December 2006 to December 2008) for Gardiner

      Appraisal; motion carried.  This contract is in the amount of $5000, a $200 increase.

19. Discussion and possible action on cemetery mowing.  Chairman Beske will discuss self contractor vs town

      employee options with Ronda Wethal, who currently takes care of the mowing of the cemeteries.  This matter

      will be addressed again at the next meeting.

20. Discussion regarding possible purchase of land for town property expansion.  The Board agreed to pursue an

      option to purchase up to three additional acres for future expansion.  The Chairman has compiled some maps

      showing several configurations.  The maps will be shared with the property owner.  An appraisal will be sought

      by both parties.  This action was approved on motion and 2^nd by Shapiro Hurley and Sperle; motion carried.

21. Discussion and necessary action on DOT correlation of the Hwy 14/Hwy 138 project and Hwy 51/Hwy 138

      study.  This item was deferred until next month.

22. Adjournment of the December 2006 board meeting on motion and 2^nd by Sperle and Shapiro Hurley.

 

Respectfully Submitted,

Dawn George, Clerk