November BOARD MEETING

BUDGET PUBLIC HEARING

SPECIAL TOWN MEETING

November 9, 2006 - 6:00 p.m.

AGENDA:

1. PUBLIC HEARING FOR REVIEW OF PROPOSED 2007BUDGET. Chairman Beske called the public hearing to order. Present in addition to Chair Beske were town officials Jan Walker, Sarah Shapiro Hurley, Milt Sperle and Dawn George. The Budget was reviewed. The Public Hearing was closed.

2. CALL TO ORDER OF SPECIAL TOWN MEETING. Chair Beske called the Special Town meeting to order.

3. ADOPTION OF 2006 LEVY TO BE PAID IN 2007 PURSUANT TO 60.10(1)(a) WIS. STATS.

Shapiro Hurley moved to adopt the 2006 Levy of $400,490; 2^nd by Sperle; motion carried.

4. APPROVAL OF 2007 HIGHWAY EXPENDITURES IN EXCESS OF $229,850 (45.97 miles of road

times $5000) PURSUANT TO 81.01(3), WIS. STATS. Sperle moved, Shapiro Hurley 2^nd to approve

the 2007 highway expenditures in excess of $229, 850; motion carried.

5. SET COMPENSATION FOR TOWN OFFICIALS PURSUANT TO 60.10(1)(b), WIS. STATS.

a) Salary for Clerk beginning April 10, 2007 in the amount of $16000 (+$2000). Motion and 2^nd by Sperle and Shapiro Hurley to approve the salary for the clerk for the next term at $16000; motion carried.

b) Salary for Treasurer beginning April 10, 2007 in the amount of $8500 (+$1000). Motion and 2^nd by Shapiro Hurley and Sperle to approve the salary for the treasurer for the next term at $8500; motion carried.

6. ANY OTHER BUSINESS AS MAY BE NECESSARY.

Discussion was held regarding the possibility of changing the Treasurer’s position from elected to

appointed. As current Treasurer Jeanette Walker has indicated that she will not be seeking re-election

next year, this might be the time to make this type of change. This would need action at a special town

meeting. It was agreed to pursue this matter at a later date, possibly before the December 5^th Board

meeting.

7. ADJOURNMENT OF TOWN MEETING. The Town meeting was adjourned on motion and 2^nd by

Sperle and Shapiro Hurley; motion carried.

BOARD MEETING

November 9, 2006 –6:30 p.m.

Chairman Beske called the Board meeting to order. Present: Chair Beske, Supervisors Shapiro

Hurley, Sperle and Lunde, Constables Reilly and Markham.

Appearance by Dane Co. Sheriff Dept. representative. Deputy Eric Stacey arrived shortly after the meeting was commenced. He presented the Calls for Service for the period 9/5/06 -– 11/9/06.

Constable Report. Constable Reilly had no calls to report. Constable Markham reported on 2 calls. One was an apparently abandoned house in Ol’ Stone Estates and the other was a complaint of abandoned vehicles on Lake Kegonsa Rd. Constable Markham will keep the Board apprised of these ongoing matters.

Rutland Church Restoration update and action as necessary. Progress is being made on the restoration of the stone on the foundation.

Discussion and necessary action on racetrack deed restriction/CUP changes. No action was taken on this matter as there was no one present from the racetrack.

Report from Planning Commission and any action necessary.

a) Final CSM for Stokstad Bros. property south of STH 138 (Petition 9546). Shapiro Hurley moved, Sperle 2^nd, to accept the Planning Commission recommendation to approve the Final CSM for the Stokstad Bros.; motion carried.

b) Final CSM for Town of Rutland - Rutland Cemetery property. Shapiro Hurley moved, Sperle 2^nd, to accept the Planning Commission recommendation to approve the Final CSM for the Town of Rutland CSM (map #3636); motion carried. The Town signed for the Rutland Center Cemetery Association. In order to correct the owners to the Town of Rutland, a quit claim deed will need to be filed even though the Town has been the owner since 1974.

c) Final Certified Survey Map for Petition 9322 by Eric Grover as amended and adopted by Dane Co. for property located west of 3636 Casara Rd. and north of and across from 358 Lake Kegonsa Rd. The amendments include deed restrictions prohibiting further residential development on the balance of the land owned by the applicant and prohibiting division of the southernmost lot E (North side of Casara Rd.) into more than two lots. Former Lot “D” is a postage stamp rezoning. Lot “E” is restricted to one division; the driveway for the former Lot B (Lot 1) goes along the north edge of Lot 1. Commission recommended approval with no decision made on the location of the driveway for Lot E. Sperle moved, Shapiro Hurley 2^nd , to accept the Planning Commission recommendation to approve the Final CSM for Petition 9322 (Office Map 3543) with the exception of the driveway issue; motion carried. The location of the driveway for Lot 1 will be determined at next month’s meetings.

d) Final CSM for Petition 9323 by Eric Grover as amended and adopted by Dane Co. for property located south of 697 Lake Kegonsa Rd. and east of 3691 Old Stone Rd. The amendments include deed restrictions prohibiting further residential development on the balance of the land owned by the applicant. The commission recommended approval of this Final CSM (Office Map 3543-A) which creates one lot (Lot D) and one postage stamp rezone (Lot F); Shapiro Hurley moved, Lunde 2^nd to accept the Planning Commission recommendation to approve the Final CSM for Petition 9323; motion carried.

6. Adoption of 2007 Budget. Shapiro Hurley moved to change the Oregon Youth Center line item in the budget to reflect that a donation will also be made to Stoughton Youth Center; 2^nd by Sperle, motion carried. Sperle moved to adopt the 2007 budget as amended; 2^nd by Shapiro Hurley; motion carried.

7. Consent Agenda:

a) Minutes of October 10, 2006 meeting.

b) Treasurer’s Report.

c) Vouchers and Checks.

Shapiro Hurley moved to approve the vouchers with the addition of a paycheck for D. Markham; 2^nd

Sperle; motion carried. Lunde moved, Shapiro Hurley 2^nd to approve the consent agenda with the

corrections; motion carried.

8. Correspondence, meeting results and reports received. No Board action taken.

a) EMS Regionalization.

b) Stoughton Urban Service Area amendment public hearing.

c) Supplemental Transportation Rural Assistance Program (STRAP) which is being looked at as a

possible funding source for the Oregon bus transit program.

d) Stoughton Fire calls.

9. Discussion and possible action on Dog Control Ordinance revisions. The first draft of a revised Dog Control Ordinance was received from Attorney Reuter. The Board noted a number of issues for discussion, but it will be necessary to send the most recent ordinance (96-08) to Attorney Reuter as he was basing the revision on an older version (86-04). Some areas discussed included changing current language referencing specific State Statutes, insertion of language prohibiting issuance of kennel license without a valid CUP, eliminating references to the town holding dogs and costs for animals that are taken to the Humane Society as they would set their own costs according to their own policies, removal of references to “off the owners property”, and number of complaints necessary before a citation is written (citation issued on third complaint), and updating fines though the citation deposit schedule.

10. Discussion and possible action on requesting cemetery mowing bids. The Board deferred any action on requesting bids at this time. The Board is concerned about the possible liability that could be incurred with young people running the power mowers. The state statutes will be checked to see what the minimum age is for persons running power lawn equipment.

11. Discussion and possible action on fire/EMS budgets. The Oregon Fire District adopted their budget on 11/8/06. The Town portion is $25,215 plus 4.23% of $7125 ($301) for a total contribution of $25516. The change from this year to next year is about a 1.6% increase. The Stoughton and Brooklyn budgets were talked about at the previous meeting.

12. Update on status of Brooklyn Fire station. The Open House that was tentatively scheduled for 11/11/06 has been postponed to December 9^th as the building is not ready for occupancy at this time.

13. Comments on Linnerud Development Plan. The proposed Linnerud neighborhood plan has been reviewed. The Board has the same concern expressed previously: the intersection of Rutland Dunn Town Line Road, Highway 51, and the proposed city street leading into the proposed big box store. A letter will be written to Mayor Helen Johnson indicating that the Town has no funds available for the expansion and development of this intersection. Possible costs for improvement of the intersection needed to handle the big box store traffic: turn lanes, signals, traffic islands, roundabouts, land acquisitions for an improved intersection. Rutland believes these costs should be borne by the developers, rather than by the Town. The letter will request that the City incorporate this expense into the development agreement for the neighborhood.

14. Comments on Hwy 14/Hwy 138 Open House. Beske has requested copies of maps that were used at the open house. Possible improvements to existing Hwy 14 mentioned included a 4-lane stretch at Hwy A with islands. The maps also showed existing Hwy 14 ending in a cul-de-sac; possible future connection to Hwy 138. Beske felt that a letter should be sent to DOT recommended that the Hwy 14/Hwy 138 project and the Hwy 51/Hwy 138 study need to be on the same page and that DOT spend tax dollars on one or the other. The time frame currently has been amended to: 2010 – expansion to 4 lanes by high school; 2011 – Hwy 14/Hwy 138 interchange; 2016 – new Hwy 14 corridor construction.

15. Status on Oregon Bus Transit. Hans Noldener is working on a spreadsheet regarding potential costs.

16. Discussion regarding possible purchase of land for town property expansion. The Board agreed to authorize the Chairman to enter into preliminary negotiations with the property owner.

17. Discussion and possible action on consideration of resolution on County zoning services. No action was taken on the resolution drafted by the DCTA; this will be considered at a future board meeting when we have had an opportunity to obtain further information.

18. Adjourn to closed session pursuant to Sec. 19.85 (1)(e) deliberating or negotiating purchasing of public properties, the investing of public funds, or conducting other specific public business whenever competitive or bargaining reasons require a closed session. Motion to adjourn to closed session by Shapiro Hurley, 2^nd by Sperle; motion carried on unanimous roll call vote.

19. The Board will reconvene into open session following the closed session pursuant to 19.85(2) to complete the agenda as necessary. The Board reconvened into open session on motion and second by Shapiro Hurley and Lunde; motion carried unanimously.

20. Sperle moved, Shapiro Hurley 2^nd , to ratify the 11-06 modification of the proposed Stoughton Fire Agreement and to authorize the chair to sign the agreement if it remains basically the same after the November 13, 2006 joint meeting; motion carried.

21. Adjournment of November Board meeting on motion and 2^nd by Sperle and Shapiro Hurley.

Respectfully Submitted,

Dawn George, Clerk