TOWN OF RUTLAND BOARD MEETING

December 6, 2005 – 6:30 p.m.

Chairman Dale Beske called the meeting to order.  Board members present:  Beske, Shapiro Hurley, Furseth; Absent:  Sperle.  Also present:  Clerk George, Treasurer Walker, Constable Reilly.

 

1. Appearance by Dane Co. Sheriff Dept. representative Deputy Cindy Holmes.  Deputy Holmes passed out the monthly report of the calls for service.  She also advised the Board that the Sheriff’s Dept. would have no issues with enforcing the new 45mph speed limit on Town roads.
2. Constable Report.  Constable Reilly had no calls to report on for November.  He will present a summary of 2005 at the January Board meeting.

At this point, agenda item #6 was addressed.

3. Report from Planning Commission and any action necessary.

1)       Madison International Speedway regarding 2006 schedule and possible changes to Conditional Use Permit and Deed Restrictions.  No one from the racetrack was able to attend this meeting.  Will be rescheduled for next month.

2)       Referrals from previous meetings and site viewings as necessary.

a)       Petition 9363 by Shaw Building & Design, agent for Felipe and Manita Manalo to rezone 2 acres (postage stamp) located at 4065 CTH A (Section 16) from A-1 Ex. to RH-1 to provide for a new residence for the farm owner as amended and adopted by Dane County to 1) deed restrict the balance of the A-1 Ex. zoned lands owned by the applicant prohibiting further residential development, and 2) deed restrict the property to require the existing home to be demolished within 90 days of the Town issuing the occupancy permit for the new home.  Shapiro Hurley moved, Furseth 2^nd, to accept to Commission recommendation to approve Petition 9363 as amended and adopted; motion carried.

b)      Todd Aaberg farm plan review and action.  Shapiro Hurley moved to approve the Aaberg farm plan as being consistent with the Town’s Land Use Plan standard for residential development for proposed farm residences in that it uses minimal prime farmland for the additional home for the operator of the farm; 2^nd by Beske; motion carried.

c)      Stoughton Farms eligible building sites.  No action taken.

d)      Petition 9382 by A.J. Arnett for property located at 3716 CTH A; action as necessary if requested information is received.  Arnett appeared at the Commission meeting to advise that he now is thinking he will revise petition 9382 to create a 3.8a. parcel for a new residence and leave the rest of the 40.4 acre parcel as A-1 Ex.  In order to be eligible for a new residence on this new parcel, a deed restriction would be required limiting the existing duplex on the A-1 Ex. to a single family residence and a change of use permit would also be required waiving the grandfathered duplex status.  If the property were to be sold with the existing duplex, there would no longer be a split (homesite) available for the proposed RH-1 lot.  There can be no more than two residences on this property and the existing duplex would count as two.

e)       Appearance by Russ Kaney regarding property owned in township and future development options.  Mr. Kaney was not in attendance at the meetings.  No action taken.

      3)  No appearances for preliminary inquiries and information.

 

4. Regular Agenda Matters:

a)      Approved Minutes of 11/17 (Furseth/Shapiro Hurley) and 11/8 meetings (Shapiro Hurley/Furseth).

b)      Approved Treasurer’s Report (Furseth / Shapiro Hurley). Execute Treasurer’s Tax Bond. (Shapiro Hurley / Furseth moved to adopt the resolution authorizing the Chairman to sign the Treasurer’s Bond necessary for picking up the tax bills.)

c)      Vouchers and Checks for the month were approved and executed.

d)      Correspondence.

·         Liesch – Landfill Groundwater Monitoring Report – 2005; Shapiro Hurley moved to authorize the clerk to sign and send in the Authorization of Report and the Environmental Monitoring Data Certification; 2^nd by Furseth; motion carried.

5. Set January Caucus date and January regular meeting dates in light of the holidays. 

·         January Planning Commission – Wednesday, January 4, 2005 – 6:30 pm

·         January Board meeting – Monday, January 9, 2005 – 6:30 pm

·         Caucus – Tuesday, January 17, 2005 – 6:30 pm

6. Discussion and necessary action on street light permits.  The maps submitted by Alliant Energy showing the location of all street lights covered by Alliant were reviewed.  The lights that should remain were identified, including moving the streetlight at Hill Rd/Hwy 14 to Hill Rd.  There were some lights identified on the map that are residentially owned or not located in the Town.  Shapiro Hurley moved, Furseth 2^nd, to direct the clerk to send the maps to Alliant with the information that was discussed; motion carried.
7. Madison International Speedway discussion regarding 2006 schedule and possible changes to Conditional Use Permit and Deed Restrictions.  Postponed until January meeting.
8. Discussion and possible action on payment of the Patching Trailer shared cost.  The clerk was directed to advise the Towns of Dunkirk and Oregon that the patching trailer has arrived and that their share ($3845) of the total cost ($11535) is now payable to the Town of Rutland.  It is currently being stored at the Town of Oregon.  The cost of insuring this piece of equipment should be itemized and that expense should also be shared between the three municipalities.
9. Discussion and possible action on future web site options.  Three web site options were reviewed.  Shapiro Hurley moved, Furseth 2^nd, to accept the proposal received from Mark Hanson (CTF Web Services); motion carried.  A thank you will also be sent to Michele Nelson for submitting her proposal.  The third option considered was from the State.
10. Discussion and possible action on Comprehensive Plan adoption.  Shapiro Hurley moved, Beske 2^nd, to adopt the Comprehensive Plan for 2005-2024 with the amendment to the definition of duplexes being clarified so that it is clear that existing duplexes count as two residences and shall be counted as a split; motion carried.  It was noted that the plan is missing a definition of conservation subdivisions; this and the economics of the transfer of development rights will be addressed in the annual reviews.  The Chair will send thank you notes to the committee members who served outside of the Commission in the development of this document.
11. Discussion and possible action on pickup truck purchase.  This matter will be addressed again in January as the new contracts should be available for a joint purchase from Dane Co.
12. Discussion and possible action on Recycling proposals.  Shapiro Hurley moved, Furseth 2^nd, to have the Town Attorney contact Waste Management to address some of the concerns that he has regarding the contract before the Town signs the contract; motion carried.
13. Discussion and possible action on extra part-time snowplowing help compensation.  Shapiro Hurley moved, Furseth 2^nd, to pay $14.00 per hour for extra snowplowing help as needed; motion carried. 
14. Discussion and possible action on Tri-Towns newsletter as necessary.  No action at this time.
15. Discussion and possible action regarding the Public Transportation Survey.  No action at this time.
16. Discussion and possible action regarding the relocation of Hwy 14 and residential comments.  Shapiro Hurley moved, Beske 2^nd, to approve sending surveys to residents in the affected portion of the Town; motion carried.  The results of the surveys will be compiled and discussed at the January Board meeting and shared with DOT at a meeting in February.
17. Shapiro Hurley moved, Furseth 2^nd, to Adjourn to closed session pursuant to Sec. 19.85(1)(g) to confer with legal counsel for the town who is rendering oral or written advice regarding the dissolution of the Oregon Fire/EMS District; motion carried on a unanimous roll call vote. 
18. Shapiro Hurley moved, Furseth 2^nd, to reconvene into open session following the closed session pursuant to 19.85(2) to complete action and agenda as necessary; motion carried.
19. Shapiro Hurley moved, Furseth 2^nd, to send letters to Editor Jim Winter (Oregon Observer) and Michael Gracz contingent upon the consent of the other Town Chairmen; motion carried.
20. Discussion held regarding who may attend the next Brooklyn Fire Meeting on December 14^th.
21. Adjournment of the December 2005 meeting on motion and 2^nd by Shapiro Hurley and Furseth.

 

Respectfully Submitted,  Dawn George, Clerk