March 31, 2014
To Residents and Property Owners in the Town of Rutland:
As we noted in our Town newsletter last December, the Town is working on plans for a new Town Hall.
The purpose of this letter is to inform you of the current status of the project and the next steps.
In early January, the Town signed a design contract with architectural firm Angus Young of Janesville. A
building committee was formed. The committee has been meeting every two weeks, having started in
January. We have narrowed down the requirements for a new building and are working on the design
and the estimated costs. We anticipate having workable office space and a firesafe records storage
area, neither of which are present in the current Town Hall. We also anticipate having a larger meeting
room with a kitchen, which would also be available for use as a community center room. The two inside
pages of this letter show the current design, both as a floor plan and as an exterior view.
We anticipate the design will be close to final by the time of the Annual Meeting. That meeting is
scheduled for April 15 at 6:30 pm in the Town Hall. We hope to have updated estimated costs from the
architect at that time. We will have drawings on display before the meeting. We will present the latest
information at that meeting, including the estimated property tax impact. A public hearing, to allow for
public comment on the building of a new Town Hall, will also be held as part of that meeting.
Following the public hearing, two resolutions will be presented for approval by the Town Electors. (A
Town Elector is any Town resident who is eligible to register to vote in a Town election.) We anticipate
that paper ballots will be used. The first of these resolutions, if approved, will give the Town Board
authorization to proceed with the construction of the new Town Hall. The second, if approved, will give
the Town Board authorization to proceed with the borrowing of up to $1,000,000 to finance the
If authorized to proceed with bidding for construction, the bidding will occur the June timeframe.
Another decision point will occur when the bids are opened and reviewed and the actual construction
costs are known.
If approved, we will pursue the borrowing of money from the State Trust Funds. We hope to be able to
limit the borrowing to $900,000. The loan would be at 4.25% for 20 years. Using those current interest
rates, the property tax impact of the borrowing is estimated to be an increase of 10% for the Town
portion of the property tax bill. For the typical $250,000 house (assessed value), this will result in an
annual tax increase of about $70 in the Town portion of the tax bill. Note that the Town tax is about 13-
15% of the total property tax bill, depending on the school district in which a parcel lies. Also note there
will be annual operational costs, to be determined once the building is in use.
More information will be available about April 1 on the Town website: http://town.rutland.wi.us. This information will include
the agenda for the annual Meeting as well as the latest information on the proposed design for the Town Hall.
We urge you to attend the meeting to voice your opinion and vote on the proposed construction and borrowing.
• Apr 1, 2014: Spring Election
• August 12, 2014: Partisan Primary
• November 4, 2014: General Election
All elections to be held
at the Town Hall, 785 Center Rd.
Town of Rutland Representatives
Senate District 15
Assembly District 43
United States Senate
• Planning Commission
March 3, 2014, 6:30 p.m.
• Town Board
March 4, 2014, 6:30 p.m.
• Planning Commission
March 31, 2014, 6:30 p.m.
• Town Board
April 7, 2014, 6:30 p.m.
• Annual Meeting
April 15, 2014, 6:30 p.m.
Town Board Minutes
• Jan. 9, 2014
• Feb. 4, 2014
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